I am pleased to let you know that we have new members of the womENcourage(TM) Steering Committee. Note all are included in the womENcourage email list. Please welcome
Araz Yusubov, ADA University focusing on Registrations [log in to unmask] Paloma Diaz Universidad Carlos III de Madrid will focus on Posters [log in to unmask] Taras Panchenko, Taras Shevchenko National University of Kyiv will focus on Hackathon [log in to unmask]
Dear colleagues,Greetings from the City of Winds.Well received,Araz
On Tuesday, April 20, 2021, 10:40:03 AM GMT+4, MARIA PALOMA DIAZ PEREZ <[log in to unmask]> wrote:
Received!Paloma
El 20 abr 2021, a las 8:06, Bev Bachmayer <[log in to unmask]> escribió:
Hi everyone It appears that the additions to the email list have been made. please respond that you received this email so I make sure that everything is working properly. Thanks Bev
It appears that the additions to the email list have been made. please respond that you received this email so I make sure that everything is working properly.
> On 20 Apr 2021, at 09:05, Bev Bachmayer <[log in to unmask]> wrote: > > > Hi everyone > > It appears that the additions to the email list have been made. please respond that you received this email so I make sure that everything is working properly. > > Thanks > > Bev > > You can unsubscribe for this list at any time through this link: > Unsubscribe
вт, 20 квіт. 2021 о 09:06 Bev Bachmayer <[log in to unmask]> пише:
> Hi everyone > > It appears that the additions to the email list have been made. please > respond that you received this email so I make sure that everything is > working properly. > > Thanks > > Bev > > ------------------------------ > > You can unsubscribe for this list at any time through this link: > Unsubscribe > <https://optout.acm.org/unsubscribe.cfm?rl=ACMWE_SC&RE=&UEMAIL;> > -- Best regards, Dr. Taras V. Panchenko ACM Committee of European Chapter Leaders (ACM CECL) Member @ ACM Europe Council
> El 20 abr 2021, a las 8:06, Bev Bachmayer <[log in to unmask]> escribió: > > > Hi everyone > > It appears that the additions to the email list have been made. please respond that you received this email so I make sure that everything is working properly. > > Thanks > > Bev > > You can unsubscribe for this list at any time through this link: > Unsubscribe
El 20/04/2021 a las 8:05, Bev Bachmayer escribió: > Hi everyone > > It appears that the additions to the email list have been made. > please respond that you received this email so I make sure that > everything is working properly. > > Thanks > > Bev > > ------------------------------------------------------------------------ > > You can unsubscribe for this list at any time through this link: > Unsubscribe > <https://optout.acm.org/unsubscribe.cfm?rl=ACMWE_SC&RE=&UEMAIL;> > --
On Tue, 20 Apr 2021 at 09:49, Nuria Castell Ariño <[log in to unmask]> wrote:
> Received! > > Thanks > > Núria > El 20/04/2021 a las 8:05, Bev Bachmayer escribió: > > Hi everyone > > It appears that the additions to the email list have been made. please > respond that you received this email so I make sure that everything is > working properly. > > Thanks > > Bev > > ------------------------------ > > You can unsubscribe for this list at any time through this link: > Unsubscribe > <https://optout.acm.org/unsubscribe.cfm?rl=ACMWE_SC&RE=&UEMAIL;> > > -- > ---------------------------------------------
EoI submission will be on June 17 and notification of success will be on June 25.
For reviewing, the Process details says: "Each EoI will be reviewed by the womENcourage Steering Committee and followed up by a conference call to discuss the proposal.". Maybe just one week will be quite short to review the proposals and organise conference calls with all the candidates (of course, depending on the number of candidates, it will more or less easy).
We hope you are safe and healthy, enjoying some Spring days.
We are sending a short report on our womENcourage 2021 conference preparations. The three key aspects of the past month (besides all others) were:
1.
PublicityDistributing the call for posters, workshops and tutorials
We are receiving very nice feedback on the publicity, publicity material is in our Publicity folder <https://drive.google.com/drive/u/2/folders/1DnzOq-qAE2wXOOFZuKljSefjV7SBf_cU>
Here is the updated website draft for this call: https://docs.google.com/document/d/1BCHJNRLQOoeyiS20AMv51Vj0wCRLQOr5j1BcBl6jPiA/edit?usp=sharing .
Please let me know what you think of these dates:
- EoI submission deadline: 13 May 2021 23:59 AoE - Notification of a successful EoI proposal: by 21 May 2021 - Full Proposal deadline: 15 July 2021 23:59 AoE - Notification of a successful Proposal: by 20 August 2021
Thank you very much for the amazing work. I agree with the chair suggestions. It'll make the work easier. I know from my experiences, registration at least needs two chairs.
For the dates, would it be nice if we follow weekdays? Like Fridays can be the last day of the submission. I added my suggestions in red below:
Thanks for your response. 13 May 2021 23:59 AoE is essentially Friday, 14 May 2021 14:59 in Turkey / 13:59 CEST / 12:59 BST.
Best, Dorota
On Thu, 15 Apr 2021 at 13:31, Rukiye ALTIN <[log in to unmask]> wrote:
> Dear Dorota, > > Thank you very much for the amazing work. I agree with the chair > suggestions. It'll make the work easier. I know from my experiences, > registration at least needs two chairs. > > For the dates, would it be nice if we follow weekdays? Like Fridays can be > the last day of the submission.
Thanks so much Dorota for doing this, It looks great.
I am concerned that we will not be able to properly publish the call with only one month before the EoI due date, The newsletter has already gone out for this month and the next will not go out until the 10th of next month. I believe we need to push out all of the dates by one month.
- Call announced in the newsletter: *10 May* 2021 - EoI submission deadline: *17 June* 2021 23:59 AoE - Notification of a successful EoI proposal: by *25 June* 2021 - Full Proposal deadline: *12 August* 2021 23:59 AoE - Notification of a successful Proposal: by *1 October* 2021 (given that 22-24 Sept is womENcourage 2021) - Meeting with the successful host: 18 October 2021 (this is the date of our regular SC meeting) - womENcourage 2023: 20-22 September 2023
Ruth Lennon, Chair of ACM-W Europe, https://acmweurope.acm.org/ [cid:0ddc56f8-df5a-4b89-a616-9ed5ff0c32eb] Senior Member of IEEE; Senior Member of the ACM Chair of NSAI/ICTSCC/SC 11; ISO/IEC JTC 1/WG 38 Member Office: RM2244 Computing Department, Letterkenny Institute of Technology (LYIT),
Port Road, Letterkenny, Co. Donegal, Ireland, F92 FC93
Bóthar an Chalaidh, Leitir Ceanainn, Condae Dhún na nGall, Éire, F92 FC93
On Thu, 15 Apr 2021 at 16:54, Lennon Ruth <[log in to unmask]> wrote:
> Hi All, > > This looks good. Thanks, Dorota. > > Regards, > > Ruth Lennon, > Chair of ACM-W Europe, https://acmweurope.acm.org/ > Senior Member of IEEE; Senior Member of the ACM > Chair of NSAI/ICTSCC/SC 11; ISO/IEC JTC 1/WG 38 Member > Office: RM2244 > Computing Department, > Letterkenny Institute
> On 15 Apr 2021, at 20:14, Dorota Filipczuk <[log in to unmask]> wrote: > > > Thanks! The call documents are now updated with those dates: > Website draft: https://docs.google.com/document/d/1BCHJNRLQOoeyiS20AMv51Vj0wCRLQOr5j1BcBl6jPiA/edit?usp=sharing > EoI submission template: https://drive.google.com/file/d/1JbnmpLf385N74v_ze8UxhTVqnIXdkpk8/view?usp=sharing > EoI submission form: https://forms.gle/meb73W21AXLvfkGE9 > Full Proposal template: https://drive.google.com/file/d/10QiEIxQqZz0vBa8vnjzrXlNt0X5bT-2f/view?usp=sharing > Full Proposal submission form: https://forms.gle/FPzH7m8Zax963JVz9 > Best, > Dorota > >> On Thu, 15 Apr 2021 at 16:54, Lennon Ruth <[log in to unmask]> wrote: >> Hi All, >> >> This looks good. Thanks, Dorota. >> >> Regards, >> >> Ruth Lennon,
On Tue, Apr 13, 2021 at 4:19 PM Bev Bachmayer <[log in to unmask]> wrote:
> Hi everyone, > > This is a sfriendly reminder that the womENcourage(TM) Steering Committee > meeting is next Monday the 19th of April at 16:00CET. > > I will be updating the meeting notice today, so expect to see it in your > inbox and on your calendars. > > Looking forward to speaking to all of you next Monday. > > > Bev Bachmayer > Chair womENcourage Steering Committee > > > ------------------------------ > > You can unsubscribe
Dear Ruth (or others), could you please forward the following message to the past participants of womENcourage, who opted in to receive information about the conference? We will be very grateful. Thank you! Bara and the team
Dear womENcourage community,
On behalf of the Conference chairs of the *8th ACM Celebration of Women in Computing: womENcourage™ 2021* (https://womencourage.acm.org/2021) we would like to kindly invite you to joinin us this year again, and also help us to distribute the following message among your colleagues and friends.
Dear Bev, The date/time should be alright. As for email, [log in to unmask] is alright, but for calendar requests I need [log in to unmask] to be included. Hence, you may want to add both emails or keep in mind my ADA email for meeting requests.
Many thanks,Araz
On Tuesday, March 30, 2021, 2:18:41 AM GMT+4, Bev Bachmayer <[log in to unmask]> wrote:
Through your work with the past ACM-WE Celebrations and ACM related activities, we recognize your exceptional commitment and dedication to supporting women in computing.
The ACM-W Europe, a standing committee of the ACM-W, supports, celebrates, and advocates internationally for the full engagement of women in all aspects of the computing field, providing a wide range of programs and services to ACM members and working in the larger community to advance the contributions of technical women. In order to achieve our goals the ACM-W Europe established a number of working groups. From your previous work you will have engaged
It is always nice to hear from you. This is a quick reply for now to say that I will be honored to join the Steering Committee and thank you for opportunity.
By the way, I just learned yesterday that the most popular computer game of our childhood was developed by a woman (see https://www.facebook.com/araz.yusubov/posts/10221971072118153). There are still so many untold stories to inspire and to promote!
First, I am sorry for the late reply! We have held a Hackathon and have a lot of follow-up work. Besides, one of the winning teams consists of 3 women and 1 man!
This proposition is truly unexpected, but it is much pleasure to get it, especially from you, Bev, as we worked closely on previous events, in Ukraine too.
I am so happy. I know you will be a huge asset to our team.
We on the committee were really trying for Diversity so we have asked an additional man to join the committee. So you and Araz will join at the same time. And both be the first two men to join the committee. We are very excited about the future with the new team.
Yes, 4pm CET on 19th is ok for me. Do you mean Summer Time? I will communicate with Ruth with pleasure! How can we do it better? Thank you once again! Pleasure to be in touch!
Best regards, Dr. Taras V. Panchenko ACM Committee of European Chapter Leaders (ACM CECL) Member @ ACM Europe Council europe.acm.org/chapters.html President of Hackathon Expert Group www.hackathonexpert.com Chairman of ACM Ukrainian Chapter ukraine.acm.org Associate Professor (PhD) @ Department of Theory and Technology of Programming @ Faculty of Computer Science and Cybernetics @ Taras Shevchenko National University of Kyiv csc.knu.ua Co-founder & CTO @
Through your work with the past ACM-WE Celebrations and ACM related activities, we recognize your exceptional commitment and dedication to supporting women in computing.
The ACM-W Europe, a standing committee of the ACM-W, supports, celebrates, and advocates internationally for the full engagement of women in all aspects of the computing field, providing a wide range of programs and services to ACM members and working in the larger community to advance the contributions of technical women. In order to achieve our goals the ACM-W Europe established a number of working groups. From your previous work you will have engaged
Through your work with the past ACM-WE Celebrations and ACM related activities, we recognize your exceptional commitment and dedication to supporting women in computing.
The ACM-W Europe, a standing committee of the ACM-W, supports, celebrates, and advocates internationally for the full engagement of women in all aspects of the computing field, providing a wide range of programs and services to ACM members and working in the larger community to advance the contributions of technical women. In order to achieve our goals the ACM-W Europe established a number of working groups. From your previous work you will have engaged
Wonderful news, our next meeting is scheduled for 19th of April at 16:00. Please let me know if you cannot attend so I can reschedule for when you are available.
Bev
On Wed, Mar 24, 2021, 09:28 "M. Paloma Díaz Pérez" <[log in to unmask]> wrote:
> Dear Bev > I’ll be glad and honored to serve in the womENcourage committee and join > such a group of energetic women. > Thanks for the invitation, I hope I’ll be able to contribute to this very > relevant group > Best > Paloma > > > > Prof. Dr. Paloma Diaz >
Directora de la Escuela Politécnica Superior Universidad Carlos III de Madrid
> El 24 mar 2021, a las 19:09, Bev Bachmayer <[log in to unmask]> escribió: > > Dear Paloma, > > Wonderful news, our next meeting is scheduled for 19th of April at 16:00. Please let me know if you cannot attend so I can reschedule for when you are available. > > Bev > > > > On Wed, Mar 24, 2021, 09:28 "M. Paloma Díaz Pérez" <[log in to unmask] <mailto:[log in to unmask]>> wrote: > Dear Bev > I’ll be glad and honored to serve in the womENcourage
Through your work with the past ACM-WE Celebrations and ACM related activities, we recognize your exceptional commitment and dedication to supporting women in computing.
The ACM-W Europe, a standing committee of the ACM-W, supports, celebrates, and advocates internationally for the full engagement of women in all aspects of the computing field, providing a wide range of programs and services to ACM members and working in the larger community to advance the contributions of technical women. In order to achieve our goals the ACM-W Europe established a number of working groups. From your previous work you will have engaged
apologies for the slight delay with the monthly reporting. You can find it here <https://docs.google.com/document/d/1QYIkhgwGFCHP0WRgu1NANK_dx8mUTPcC9bTUSRlLfL4/edit#>. Please let me know should you have any burning questions or concerns before the meeting. If none, we look forward to speaking to you next week.
With regards, Olga and Bara
*Olga Maximová* *Head of HR&Shared Services* +420 776 196 800
Czechitas z.s. Václavské náměstí 837/11 (Budova DAREX), 110 00 Praha - Nové Město
Thanks so much Olga, we will meet next Monday and will review the report and be ready for the meeting next week.
On Tue, 16 Mar 2021 at 16:54, Olga Maximová <[log in to unmask]> wrote:
> Dear Steering Committee, > > apologies for the slight delay with the monthly reporting. You can find it > here > <https://docs.google.com/document/d/1QYIkhgwGFCHP0WRgu1NANK_dx8mUTPcC9bTUSRlLfL4/edit#>. > Please let me know should you have any burning questions or concerns before > the meeting. If none, we look forward to speaking to you next week. > > With regards, > Olga and Bara > > *Olga Maximová* > *Head of HR&Shared
I am proposing that we change the meeting to Next Monday the 22nd of March as I believe we will get a report from Prague this coming Friday and then we can discuss it.
Will this work for everyone if I push it out a week?
I will not be able to attend the meeting. Please send me an email if there is anything I can help with.
Best wishes. Reyyan
On 17.12.2018 15:03, Bev Bachmayer wrote: > > Sorry I sent the wrong link, > > This is the right one. > > https://docs.google.com/document/d/1pXElD6bDOVd-Rc0Sg79kaPqQH2cP64wtN96Ca_j4bOc/edit > > *From:* Bev Bachmayer <[log in to unmask]> > *Sent:* Monday, December 17, 2018 3:57 AM > *To:* [log in to unmask] > *Subject:* Meeting today. > > Hi, > > The meeting agenda/notes are here > https://docs.google.com/document/d/1y41jciVcTiU9-u4il8A9c671IYj1Nfyr54kSHHyZbRU/edit > > Talk to you in a few minutes > > Bev Bachmayer > > Supporter
> On 15 Mar 2021, at 11:35, Bev Bachmayer <[log in to unmask]> wrote: > > > > Hello everyone, > > We have a meeting scheduled for today at 4PM CET. > > I am proposing that we change the meeting to Next Monday the 22nd of March as I believe we will get a report from Prague this coming Friday and then we can discuss it. > > Will this work for everyone if I push it out a week? > > Please let
El 15/03/2021 a las 9:34, Bev Bachmayer escribió: > > Hello everyone, > > We have a meeting scheduled for today at 4PM CET. > > I am proposing that we change the meeting to Next Monday the 22nd of > March as I believe we will get a report from Prague this coming Friday > and then we can discuss it. > > Will this work for everyone if I push it out a week? > > Please let me know your thoughts. > > Bev > > ------------------------------------------------------------------------
On Mon, 15 Mar 2021 at 10:32, Nuria Castell Ariño <[log in to unmask]> wrote:
> Hi All, > > the change is fine with me. > > Best, > > Núria > El 15/03/2021 a las 9:34, Bev Bachmayer escribió: > > > Hello everyone, > > We have a meeting scheduled for today at 4PM CET. > > I am proposing that we change the meeting to Next Monday the 22nd of March > as I believe we will get a report from Prague this coming Friday and then > we can
I finally looked at the letter we used to invite the last Steering Committee members. https://drive.google.com/drive/u/0/folders/1n3kZ7LuM1gsyXSfgQxMfDQxfO19KXCbR
Can all of you look at it and make changes in the document, I know we talked about the amount of time needed, Please let me know if this is accurate.
In the meeting we agreed that we should invite Araz, Paloma, Ulduz and Taras, If anyone has other suggestions please let me know.
Thanks Bev. I have edited the document to include information on the role of the SC and the term of the appointment.
Regards,
Ruth Lennon, Chair of ACM-W Europe, https://acmweurope.acm.org/ Senior Member of IEEE Office: RM2244 Computing Department, Letterkenny Institute of Technology (LYIT),
Port Road, Letterkenny, Co. Donegal, Ireland, F92 FC93
Bóthar an Chalaidh, Leitir Ceanainn, Condae Dhún na nGall, Éire, F92 FC93
I just edited two references to the Steering Committee as a matter of writing style.
Question: is it useful, reasonable, interesting.... to include a mention about who is at present at the SC ???
Kind regards
Núria
El 03/03/2021 a las 12:08, Lennon Ruth escribió: > Hi All, > > Thanks Bev. I have edited the document to include information on the > role of the SC and the term of the appointment. > > Regards, > > Ruth Lennon, > Chair of ACM-W Europe, https://acmweurope.acm.org/ > <https://acmweurope.acm.org/> > Senior Member of IEEE > Office: RM2244 > Computing
From: acmwe_sc <[log in to unmask]> On Behalf Of Nuria Castell Ariño Sent: Wednesday, March 3, 2021 1:33 PM To: [log in to unmask] Subject: Re: Letter to invite to steering committee
Hi All,
I just edited two references to the Steering Committee as a matter of writing style.
Question: is it useful, reasonable, interesting.... to include a mention about who is at present at the SC ???
On Wed, Mar 3, 2021 at 3:41 PM Bev Backmayer <[log in to unmask]> wrote:
> Good point Nuria, Could be interesting. > > > > Bev > > > > > > > > *From:* acmwe_sc <[log in to unmask]> *On Behalf Of *Nuria Castell > Ariño > *Sent:* Wednesday, March 3, 2021 1:33 PM > *To:* [log in to unmask] > *Subject:* Re: Letter to invite to steering committee > > > > Hi All, > > > > I just edited two references to the Steering Committee as a matter of > writing style. > > > >
Reminder for our meeting today. One agenda item is to discuss additional members for the Steering Committee. And timing for the Call for 2023 womENcourage.
We hope that you enjoyed the Christmas break and managed to have some good family time.
We are sending a short report on our womENcourage 2021 conference preparations. The report is also filed <https://docs.google.com/document/d/1nkmvFcUa19pv7HxcmFiWdaOlX8uHj9kJGjHDREsC4PI/edit#> on our shared drive.
1.
Website Our website is now ready to be published next week on Tuesday 19.1. 2021. Please visit https://womencourage.acm.org/2021/ We keep updating it regularly.
please change my email address on your agendas and any mailing lists you could manage.
My account [log in to unmask] is not working correctly. For instance, I didn't receive the message from Olga on January 6th. Could you resent it to me?
Please, use my email <[log in to unmask]> from now on.
Sorry for the inconveniences.
Kind regards.
Núria
El 14/01/2021 a las 20:06, Bev Backmayer escribió: > > Hello Olga, > > Thanks so much. We are meeting next Monday (18^th ) and will discuss > this and send you comments. > > Looking forward to meeting with you next Friday.
I had a similar problem with my university email address last summer -- I'm cc'ing Cigdem who helped me with changing the email address.
I'll forward you Olga's message from January 6th.
Best wishes, Dorota
On Fri, 15 Jan 2021 at 15:17, Nuria Castell Ariño <[log in to unmask]> wrote:
> Dear all, > > please change my email address on your agendas and any mailing lists you > could manage. > > My account [log in to unmask] is not working correctly. For instance, I > didn't receive the message from Olga on January 6th. Could you resent it to > me? >
I've just seen Marcia make the change. Hope all is OK now. Best wishes, --Cigdem
On Fri, Jan 15, 2021 at 3:40 PM Dorota Filipczuk <[log in to unmask]> wrote:
> Hi Núria, > > I had a similar problem with my university email address last summer -- > I'm cc'ing Cigdem who helped me with changing the email address. > > I'll forward you Olga's message from January 6th. > > Best wishes, > Dorota > > On Fri, 15 Jan 2021 at 15:17, Nuria Castell Ariño <[log in to unmask]> > wrote: > >> Dear all, >> >> please change my email address on
On Thu, Jan 14, 2021 at 10:29 PM Bev Bachmayer <[log in to unmask]> wrote:
> > > Steering Committee Meeting at 4PM on Monday where we will review the > budget from Prague. > > > > Please fill out the doodle from Josephine for the meeting for Cyprus in > February. > > https://doodle.com/poll/zv8nrmuqihiqwayc?utm_source=poll&utm_medium=link > > > > Our Agenda is here > https://docs.google.com/document/d/1pWTq8KvuWaIkXcegpy7yUd-jqhhUpWeJD-eVkXTkTHk/edit > > Please check out the agenda and summit comments. > > > > Bev > > ------------------------------ > > You can unsubscribe for this list at any time
El 14/01/2021 a las 20:29, Bev Bachmayer escribió: > > Steering Committee Meeting at 4PM on Monday where we will review the > budget from Prague. > > Please fill out the doodle from Josephine for the meeting for Cyprus > in February. > > https://doodle.com/poll/zv8nrmuqihiqwayc?utm_source=poll&utm_medium=link > <https://doodle.com/poll/zv8nrmuqihiqwayc?utm_source=poll&utm_medium=link> > > Our Agenda is here > https://docs.google.com/document/d/1pWTq8KvuWaIkXcegpy7yUd-jqhhUpWeJD-eVkXTkTHk/edit > <https://docs.google.com/document/d/1pWTq8KvuWaIkXcegpy7yUd-jqhhUpWeJD-eVkXTkTHk/edit> > > Please check out the agenda and summit comments. > > Bev > > > ------------------------------------------------------------------------ > > You can unsubscribe for this list at any time through this link: > Unsubscribe > <https://optout.acm.org/unsubscribe.cfm?rl=ACMWE_SC&RE=&UEMAIL;> > --
Hi everyone and happy New Year! I hope you are all doing well.
As agreed, I am sending an email for a follow up meeting for the organisation of womENcourage 2022, just to allow for an update and also for a chance to discuss any questions after going through the “lessons learned” from previous organisations of the event.
Thank you everyone for submitting your availability.
I will send a Teams invitation for Tuesday the 2nd of February, when we all seem to have availability.
Thank you & Best Regards, Josephina
Dr Josephina Antoniou,BA, MSc, PhD, FHEA Assistant Professor in Computing, Course Leader MSc Computing
School of Sciences, UCLan Cyprus +357 24 694094 [log in to unmask]<mailto:[log in to unmask]>
From: Josephina Antoniou <[UCLan Cyprus Ltd] Computing and Mathematics> Sent: 11 January 2021 15:13 To: 'Bev Bachmayer' <[log in to unmask]> Cc: [log in to unmask] <[log in to unmask]>; Irene Polycarpou <CYPRUS> <[log in to unmask]>; 'Antigoni Parmaxi' <[log in to unmask]> Subject: Follow up for womENcourage 2022
Thank you, Josephina! Looking forward to the meeting.
Kind regards, Dorota
On Wed, 20 Jan 2021 at 13:59, Josephina Antoniou <[log in to unmask]> wrote:
> Thank you everyone for submitting your availability. > > > > I will send a Teams invitation for Tuesday the 2nd of February, when we > all seem to have availability. > > > > Thank you & Best Regards, > > Josephina > > > > > > *Dr Josephina Antoniou*,BA, MSc, PhD, FHEA > > Assistant Professor in Computing, Course Leader MSc Computing > > > > School of Sciences, UCLan Cyprus > > +357
we hope you had a wonderful Christmas break and time to reflect and rest.
We enclose our budget proposal for the hybrid version of our conference. It would be great to have your thoughts on it during our call on the 22 January 2021 - or earlier if you wish.
Once we have the budget approved we will start work on the approval form. Ruth, would it please be possible for you to schedule a 30 min call with us some time in February in case we need some more guidance with this?
Thanks so much. We are meeting next Monday (18th) and will discuss this and send you comments.
Looking forward to meeting with you next Friday.
Bev
From: acmwe_sc <[log in to unmask]> On Behalf Of Olga Maximová Sent: Wednesday, January 6, 2021 5:34 PM To: [log in to unmask] Subject: Budget proposal womENcourage 2021
Dear Steering Committee,
we hope you had a wonderful Christmas break and time to reflect and rest.
The one (1) listserv and the six (6) email aliases are now in place.
Thanks, Marcia
[log in to unmask]<mailto:[log in to unmask]>
From: ishelpdesk <[log in to unmask]> Sent: Monday, December 28, 2020 11:15 PM To: Marcia Boalen <[log in to unmask]> Subject: RE: 2021 womENcourage Email Aliases FW: Thank you, Email Aliases and a listserv RE: ACM womEncourage 2021 Prague - December reporting
Hope you are well, many thanks for your email. Could you please see that my email address in the Steering Committee aliases is updated to [log in to unmask]<mailto:[log in to unmask]>? I don’t work in St Andrews since more than a year ago, so I have not received any of the emails sent to [log in to unmask]<mailto:[log in to unmask]> . I am still affiliated to Southampton at present (hence I did get this email, sent to [log in to unmask]<mailto:[log in to unmask]>) but won’t be for much longer (certainly before the end of the academic year), so perhaps it’s best to update that address too. Huge thanks!
Thank you for this information and I will work with IS to create these and, will confirm after that has been completed.
Thanks, Marcia
womENcourage 2021 Aliases
ORGANISATION COMMITTEE [log in to unmask]<mailto:[log in to unmask]> This is the contact address for womENcourage organisers. Always use reply-all so that all organizers are informed about the response.
The womENcourage 2021 team is nicely set up and getting up to speed in pushing the conference organization forward. All parts of the organization are running smoothly. Find below the summary of actions that are keeping us busy at the moment.
1.
WebsiteWe are adding content to our website in order to launch it soon. We would like to do so on/before the 4th January 2021. We will email you as soon as it happens. If you wanted to check the website structure before, you can find it in the website structure <https://docs.google.com/document/d/1ONcASxnqxgu0EMhPOYgMzhlT1Rz9Mzyl3N2-9hagxgo/edit>document.
Thank you for the update! Would it be possible to also add the Hackathon to the meeting agenda?
Looking forward to speaking with you on Friday.
Kind regards, Dorota
On Mon, 14 Dec 2020 at 16:43, Bara Buhnova <[log in to unmask]> wrote:
> * Dear womENcourage SC, * > > > > > > > > > > > > * The womENcourage 2021 team is nicely set up and getting up to speed in > pushing the conference organization forward. All parts of the organization > are running smoothly. Find below the summary of actions that are
On 14.12.2020 17:54, Dorota Filipczuk wrote: > Hi Bara and Olga, > > Thank you for the update! Would it be possible to also add the > Hackathon to the meeting agenda? > > Looking forward to speaking with you on Friday. > > Kind regards, > Dorota > > On Mon, 14 Dec 2020 at 16:43, Bara Buhnova <[log in to unmask] > <mailto:[log in to unmask]>> wrote: > > * > > Dear womENcourage SC, > > ** > > The womENcourage 2021 team is nicely set up and getting up to > speed
On Mon, 14 Dec 2020 at 16:57, Bara Buhnova <[log in to unmask]> wrote:
> Definitely! Adding it there. > > Have a nice day, > Bara and Olga > > On 14.12.2020 17:54, Dorota Filipczuk wrote: > > Hi Bara and Olga, > > Thank you for the update! Would it be possible to also add the Hackathon > to the meeting agenda? > > Looking forward to speaking with you on Friday. > > Kind regards, > Dorota > > On Mon, 14 Dec 2020 at 16:43, Bara Buhnova <[log in to unmask]> wrote: > >> * Dear
We are looking forward to seeing you again at our montly meeting - tomorrow, Friday 18th at 3pm CET.
Here is the connection link: https://meet.google.com/hrg-cbws-rag
This time, we do not have specific questions to ask upfront, we just want to share our progress with you and give you space for questions or suggestions. And Dorota suggested we could chat a bit about the Hackathon.
Thank you very much for the meeting today. Here is the link to the email aliases that is ready to be shared with ACM: https://docs.google.com/document/d/1pbwBwslCnTxLdDm8vY22TOmNvwGCRVcQFQYON4W8Q7g/edit
And we also invite you to the next womENcourage monthly meeting, which is on *** January 22, 3pm CET ***
Here is the link to join the meeting: https://meet.google.com/hrg-cbws-rag
Today the steering committee for womENcourage had a nice meeting with the womENcourage 2021 team. The email list for creating the new emails for womENcourage 2021 are ready. Please see the link below.
Can you please let us know the next steps? Questions about the emails should go to Bara and myself.
Dear Marcia, I hope you are doing well, despite all that is going on in the world. I wish you a joyful holiday season with your family and loved ones.
The womENcourage 2021 team, cc'ed tell me that their aliases for the 2021 organisation are ready here: https://docs.google.com/document/d/1pbwBwslCnTxLdDm8vY22TOmNvwGCRVcQFQYON4W8Q7g/edit <https://docs.google.com/document/d/1pbwBwslCnTxLdDm8vY22TOmNvwGCRVcQFQYON4W8Q7g/edit> Could you start the usual process of creating the e-mail aliases?
Hello all, I've e-mailed (you are cc'ed) Marcia to start the process. Best wishes for a wonderful new year. Kind regards, --Cigdem
On Fri, Dec 18, 2020 at 3:25 PM Bev Bachmayer <[log in to unmask]> wrote:
> > Hi Cigdem, > > Wishing you a wonderful holiday season. > > Today the steering committee for womENcourage had a nice meeting with the > womENcourage 2021 team. The email list for creating the new emails for > womENcourage 2021 are ready. Please see the link below. > > Can you please let us know the next steps? Questions about the emails > should
Since only a few filled out the doodle poll, if you can please plan to attend our meeting today at 4PM, I would appreciate it.
We received the report on 2021 womENcourage on Friday, which I have attached to this email.
If you cannot attend today, please let me know AND if you have not done so please fill out the doodle poll so we can choose another time for this meeting. https://doodle.com/poll/cm43n5cwefh4q2qi
On Mon, 16 Nov 2020 at 13:55, Bev Bachmayer <[log in to unmask]> wrote:
> Hi everyone, > > Since only a few filled out the doodle poll, if you can please plan to > attend our meeting today at 4PM, I would appreciate it. > > We received the report on 2021 womENcourage on Friday, which I have > attached to this email. > > If you cannot attend today, please let me know AND if you have not done > so please fill out
Please find below the highlights of the womENcourage conference preparations on the OC side. You can access the report via the shared Google disk file <https://drive.google.com/drive/u/0/folders/1Oo6wv6ndSpIZH3k272z6Br379F4Ks1km> as well.
1.
Organising Committee list
We are updating the OC list with confirmed names. Please see the current version here <https://docs.google.com/document/d/1MHl6bZUV1Wz65tbTDKFX_gXQzYUGQ6eDidNKhOZkfUo/edit#heading=h.cqys332q9ut> .
Just one thing before the meeting, we use womENcourage with EN upper and the rest as lower case. It’d be great if the logo is same with that order.
I loved the colors and bridge which represent Prague so well!
Best, Rukiye
Sent from my iPhone
> On 10 Nov 2020, at 20:17, Olga Maximová <[log in to unmask]> wrote: > > > November 10, 2020 Czechitas reporting to ACM > > Dear ACM-W SC, > > Please find below the highlights of the womENcourage conference preparations on the OC side. You can access the report
Thank you Rukiye, we will adjust the logo accordingly and will share the updated version soon.
Best regards, Olga and Bara
Dne út 10. lis 2020 18:22 uživatel Rukiye ALTIN <[log in to unmask]> napsal:
> Thank you very much dear Olga. > > Just one thing before the meeting, we use womENcourage with EN upper and > the rest as lower case. It’d be great if the logo is same with that order. > > I loved the colors and bridge which represent Prague so well! > > Best, > Rukiye > > Sent from my iPhone > > On 10 Nov
The Preliminary ACM Approval Form for the womENcourge Celebration to the ACM HQ. The link can be found here: https://cms.acm.org/tmrf/cms_paf.cfm In order to complete the form, you need information such as names and email addresses for the Conference Chair, Program Chair and Treasurer with their ACM membership number.
I love the logo. It is great to have it already. Please note that the lettering for womENcourage must be lower case except for the letters EN which should be uppercase.
As many have said we must follow the branding of the name womENcourage, but even so I love the logo.
On Tue, 10 Nov 2020 at 19:48, Lennon Ruth <[log in to unmask]> wrote:
> Hi Olga, > > The Preliminary ACM Approval Form for the womENcourge Celebration to the > ACM HQ. The link can be found here: https://cms.acm.org/tmrf/cms_paf.cfm In > order to complete the form, you need information such as names and email > addresses for the Conference Chair, Program Chair and Treasurer with their > ACM membership number. > > I love the logo. It is great to have it
This is an introduction of the two womENcourage teams for 2021 and 2022. With the introduction I would encourage the 2021 team to invite the 2022 team to join their efforts in organizing 2021. With this collaboration we gain experience and knowledge.
Bara Buhnova and Olga Maximova are the Chairs of womENcourage 2021 in Prague, they are respectively co founders and members of Czechitas who will host the event.
Our team would be happy to engage with the 2021 organisational aspects. It looks like you have done a great job so far and any experience we can gain is highly appreciated.
We can set up a Teams meeting if it is convenient to chat more about this.
Thanks a lot, Bev, for the kind introduction. We are excited to get in touch with 2022 team and exchange knowledge and experience. We will contact them in the next email to set up a kick-off call :).
And sorry for a slightly delayed reaction. I am organizing one lovely event next week at my university (with 20 companies and 250 students, online) and with the event approaching, my mailbox is getting fuller :). I can tell you more about it if you were interested in industry-academia interaction (https://www.fi.muni.cz/for-partners/meetings-current.html).
We have met with the team from Cypress who will host the womENcourage 2022, and they would be interested in joining your team to get ramped up for the next event after womENcourage 2021. I will send an introduction email following this email.
Additionally, I have been contacted by Emily Salkey from College Relations at Google, she is interested in learning about the event and would like to gather more information. I told her that I could set up a meeting with the supporter chair for the events. I think the supporters team should meet to
That sounds wonderful, thanks for the great news. As for the supporters, I am adding Jana Mészarosová <[log in to unmask]> to the conversation. As for the start, I believe that if Jana, Olga and I participate in the chat with Emily, then it would be perfect.
I personally am also thrilled to meet Emily, as I serve as the vice-dean for industrial relations at my university. So getting to know somebody in Emily's role will be a great honor to me.
I'm also looking forward to talking to Emily and see what we could do together!
Also, I would like to ask you if we can arrange a call with you or a previous Supporters Chair in order to get some insights and useful tips regarding the sponsorship packages.
Thank you.
Kind regards, Jana
*Jana Mészarosová*
*Career development & Partnership coordinator+420 776 467 604* Czechitas z.s. Václavské náměstí 11, Praha, 110 00 <https:[log in to unmask],14.4232981,17z/data=!3m1!4b1!4m5!3m4!1s0x470b95c03c605b5f:0x8530b05026b3011c!8m2!3d50.0834838!4d14.4254922>
I have put the lessons learned document into the womENcourage 2022 google drive. I have shared the folder with you, you should have received an email with the information. Even so here is the link. You have editor permissions so you can add people and add documents, create folders and anything else you would like to do. You may need to login with a gmail account in order to obtain full access, let me know if you need help adding your gmail.
Hi all, We have managed to find an earlier November slot for our meeting, on Tuesday November 3rd, at 10am UK time. Please follow the link below to join the Teams meeting.
Let me introduce you to Alexandra (cc'd), who can help with access to the website. Please contact her directly ([log in to unmask]) to organise creating the instance for the womENcourage website for 2021 and give you access to it.
Kind regards,
Dorota Filipczuk womENcourage Steering Committee Member
Thanks so much for arranging and presenting the announcement for womENcourage 2021 on Sunday. It was a perfect introduction to Prague.
I would like to also start working on the communication between the steering committee and the organizing team.
The first step is to set up a mailing list which includes all team members, ACM headquarters will create for us a womENcourage 2021 mailing list which can be used to communicate to all team members.
We have a meeting scheduled today at 16 CET or 15 UK time.
I would like to hold the meeting in case we have urgent items to discuss. Additionally I would like to schedule a meeting for next Monday at 4PM as a wrap up to the event and invite Araz and others.
> On 21 Sep 2020, at 10:09, Bev Backmayer <[log in to unmask]> wrote: > > > > Hi everyone, > > We have a meeting scheduled today at 16 CET or 15 UK time. > > I would like to hold the meeting in case we have urgent items to discuss. Additionally I would like to schedule a meeting for next Monday at 4PM as a wrap up to the event and invite Araz and others. > Lastly, Prague would like to meet tomorrow currently unspecified time. I am still
I'm available for tomorrow at any time, and also for next Monday at 4PM.
Kind regards
Núria
El 21/09/2020 a las 9:08, Bev Backmayer escribió: > > Hi everyone, > > We have a meeting scheduled today at 16 CET or 15 UK time. > > I would like to hold the meeting in case we have urgent items to > discuss. Additionally I would like to schedule a meeting for next > Monday at 4PM as a wrap up to the event and invite Araz and others. > > Lastly, Prague would like
Regarding the topics to discuss, I have a couple of questions to ask, because I'm still new to the process :-) 1. What are the topics that will be discussed in the first meeting with the Prague representatives, and with Cyprus? 2. When can we expect the full list of the committee members from them? It would be great to have the names of the two hackathon chairs for Prague by the end of October, so I could start working with them sooner this year. 3. With the Cyprus committee, we have 1
Thanks so much Dorota, these are some of the questions I have listed.
Bev
From: Dorota Filipczuk <[log in to unmask]> Sent: Monday, September 21, 2020 1:08 PM To: Bev Bachmayer <[log in to unmask]> Cc: [log in to unmask] Subject: Re: Meeting today at 16 CET 15 UK
Hi Bev,
I will attend the meeting.
Regarding the topics to discuss, I have a couple of questions to ask, because I'm still new to the process :-)
It is our pleasure to inform you of the decision by the womENcourage Steering Committee regarding your proposal to host the ACM Celebration of Women in Computing: womENcourage 2022 at the University of Central Lancashire Cyprus (UCLan Cyprus) is successful. We are impressed with the quality of your proposal and wish to thank you for the care and the effort you put in preparing the proposal.
Dear Bev, This is great news. Thank you for this opportunity.
I will inform the organising committee, emphasizing the confidential nature of the news, and discuss the dates and theme of the event so that we can provide significant input into our Skype discussion.
When would you like to organise the Skype call? I would propose the first week of October, in order to allow the academics to complete their responsibilities for the new academic year, which are more during the last two weeks of September due to induction events and beginning of classes.
I am so glad that you will be hosting the event. And
We would like to schedule a first meeting so we can start planning the process of what needs to be done in the next year. Needless to say early October has been busy, wrapping up Azerbaijan and getting started with Prague.
Hi Bev, We are very happy to be hosting the 2022 event. I will send a doodle for your availability and the availability of the Steering Committee and we can then coordinate with my team to find the best time for all of us to meet. We can have the meeting via Teams or Skype, whichever platform you prefer.
Hi all, Here is the link for the Doodle: https://doodle.com/poll/2bfh3ewk3ftmx2ym
Thank you & Best Regards, Josephina
From: Bev Bachmayer <[log in to unmask]> Sent: 19 October 2020 10:00 To: Josephina Antoniou <[UCLan Cyprus Ltd] Computing and Mathematics> <[log in to unmask]> Cc: [log in to unmask] Subject: Re: Your proposal for womENcourage 2022
Hi Josephina,
I am so glad that you will be hosting the event. And
We would like to schedule a first meeting so we can start planning the process of what needs to be done in the next year. Needless to say early October has been busy, wrapping up Azerbaijan and getting started with Prague.
Reminder everyone to respond to the doodle poll so we can get this meeting scheduled with the 2022 team.
Thanks
Bev
On Mon, 19 Oct 2020 at 11:40, Josephina Antoniou <[log in to unmask]> wrote:
> Hi all, > > Here is the link for the Doodle: > > https://doodle.com/poll/2bfh3ewk3ftmx2ym > > > > Thank you & Best Regards, > > Josephina > > > > > > *From:* Bev Bachmayer <[log in to unmask]> > *Sent:* 19 October 2020 10:00 > *To:* Josephina Antoniou <[UCLan Cyprus Ltd] Computing and Mathematics> < > [log in to unmask]> > *Cc:* [log in to unmask] > *Subject:* Re: Your proposal for womENcourage 2022 >
It seems that for the proposed weeks we were not able to find a mutually convenient time to have our meeting so I have extended the poll to the following week, and added all my available slots.
Can you please go back to the poll (https://doodle.com/poll/2bfh3ewk3ftmx2ym) and edit your availability to include the additional week? Hopefully, most of us will be able to find a slot that works.
Thanks for the great start on the letter. I’ve done some additional edits and I’m very happy with it. Among my edits, I thought important to suggest they do a doodle poll to fix the date, as before it was a bit open ended. With so many people involved, it will require a bit of coordination, especially as term is soon to start at various universities.
I think it is a good letter so I only made one tiny change. This is also a good reminder to update the 'Lessons Learned Template.' Which we will copy for both of the new groups. As always update any section with additional information that you feel may help future organising committees.
Thanks Bev for the letter, and Adriana and Ruth for the additional edits.
Just a comment: should we add in this letter that for the moment the hosting of womENcourage 2022 must be "no public"? or just tell that to the organisers by other way?
Regarding the "womENcourage Timeline and Guidebook", if we are able to select the host of the event two years in advance, maybe we could move some items to be done before "September". For instance, it would be great that at the end of any womENcourage we could announce the next edition with a
Absolutely!! Very good point Núria! I think we can add that. Stressing that the news have to be kept under wraps until it is announced on the closing session of womENcourage 2021. Adriana // If this is work related, you might want to cc me here: [log in to unmask] <mailto:[log in to unmask]>
> On 31 Aug 2020, at 15:24, Nuria Castell - UPC <[log in to unmask]> wrote: > > Hi All, > > Thanks Bev for the letter, and Adriana and Ruth for the additional edits. > > Just a comment: should we add in this letter that for the moment the hosting of womENcourage 2022
Agreed, it is best to put it into the email from the beginning. The Timeline and Guidebook held in the template link is the generic one. It can be copied directly for the next host. For the following hosts, as we hope to have a two year lead in I agree wholeheartedly with Nurias suggestion. I want to add a little about letting section chairs work on their sections first. I'm not sure how to phrase it but a Chair should not make micro decisions or micro manage if at all possible. Each section chair should be selected
I think not everybody has received this information.
I tried to contact with the president of Czechitas association, and she answered me. She tried to contact with Ondřej Čejka who was in charge of the proposal.
At the end we have the answers to our final questions about their proposal.
I would like to apologize for forgetting to send out the reminder for the meeting today and for not sending the update about the proposals.
Cypress claims the final draft will be available later today, unfortunately too late for the meeting today. But they are happy to do 2022 as well as 2021.
On Wed, Oct 2, 2019 at 10:37 AM Bev Bachmayer <[log in to unmask]> wrote:
> Hi everyone > > I moved the meeting to 16 in order to fit schedules better. > > Please note the meeting notice changed. > > 3rd Monday at 16:00 > > Bev >
From: Wilde A.G. <[log in to unmask]> Sent: Monday, August 17, 2020 4:48 PM To: [log in to unmask] Cc: [log in to unmask] Subject: Re: Steering committee meeting
Yes I can attend next week, it’s a blessing it got postponed, at least from my part because I couldn’t attend today.
Thanks,
Adriana
On 17 Aug 2020, at 15:44, Bev Backmayer <[log in to unmask] <mailto:[log in to unmask]> > wrote:
Agree - would keep the message positive. But we want extra motivation to visit us later.
If we get Facebook support (hello, supporters team?), too - we can produce T-Shirt for everybody after the event, too.
So we would ask everybody on this point about their size. The message is - visit us - if you are international participant you will get your welcome pack anyway - but in addition you can get also your T-Shirt if quick enough.
Registration set-up is done. Can you please check once <https://www.cvent.com/events/acm-celebration-of-women-in-computing-womencourage-2020/event-summary-85986967f16d496c86377d441212830c.aspx?tw=FF-DD-D3-81-D9-B9-E3-82-AF-ED-4C-D7-45-86-1A-F9> again and confirm?
I have two questions;
1. CVENT said student id card is asking on most of the events and one of us should check the ids every-time a student registered. Do we really need this? We had never had this question before. 2. I talked with Araz, he said Baku will not mail any shirts, and registrants need to come and pick up from the university. He said they budged 100 t-shirts and they need the sizes.. This may confuse the registrants but he suggests to
On Tue, 28 Jul 2020 at 09:35, Rukiye ALTIN <[log in to unmask]> wrote:
> Dear Friends, > > Registration set-up is done. Can you please check once > <https://www.cvent.com/events/acm-celebration-of-women-in-computing-womencourage-2020/event-summary-85986967f16d496c86377d441212830c.aspx?tw=FF-DD-D3-81-D9-B9-E3-82-AF-ED-4C-D7-45-86-1A-F9> > again and confirm? > > I have two questions; > > 1. CVENT said student id card is asking on most of the events and one > of us should check the ids every-time a student registered. Do we really > need this? We had never had this question before. > 2. I talked with Araz, he said
I followed the registration procedure and it is fine, now. Thanks !
The only comment is that when you get the registration summary, the only options are cancel or next. If you detect some error, it is not possible to go to the previous page for corrections, so it seems you need to start a new registration.
Maybe the wording should reflect that unfortunately we are unable to ship them? However, part of me thinks that this is creating an inequality of experience amongst participants, and perhaps a better solution would be just ordering the t-shirts for the local organising team (who would still have to go and collect them from ADA Uni). In that case, I would ask for the t-shirt sizes only if the participant is local (rather than to everyone, and then make them feel they are missing out on something). What do you think Araz?
I think if someone puts in the effort to go to Baku in the next year, they should get a t-shirt. But that should be very clear.
And I also believe that the entire organizing team should get shirts. Not just Local, so we either ship them, which we have added to the budget. Or have someone who goes pick them up and bring back to Europe for us.
On Tue, Jul 28, 2020 at 6:42 PM Nuria Castell - UPC <[log in to unmask]> wrote:
> Hi Rukiye, > > I followed the registration procedure and it is fine, now. Thanks ! > > The only comment is that when you get the registration summary, the only > options are cancel or next. If you detect some error, it is not possible to > go to the previous page
I hope you are doing well. The registration page is almost complete. Can you please check the link <https://www.cvent.com/events/acm-we-celebration-of-women-in-computing-womencourage-2020/event-summary-85986967f16d496c86377d441212830c.aspx?tw=FF-DD-D3-81-D9-B9-E3-82-AF-ED-4C-D7-45-86-1A-F9>to test if everything is fine?
I found two things that will be taken care of by CVENT but haven't replied yet.
1. Non-member profession is asking for student id card too 2. There is an extra receipt ticket at the end which I have no idea about the meaning.
I'm trying to register as ACM member but the system is asking me as mandatory to add a proof of student status !!?? I can not pass to the next page.
In addition, I'm curious about asking for T-shirt size. Being an online event, will the organizers mail t-shirts to the participants?
Best
Núria
El 26/07/2020 a las 18:49, Rukiye ALTIN escribió: > Dear friends, > > I hope you are doing well. The registration page is almost complete. > Can you please check the link > <https://www.cvent.com/events/acm-we-celebration-of-women-in-computing-womencourage-2020/event-summary-85986967f16d496c86377d441212830c.aspx?tw=FF-DD-D3-81-D9-B9-E3-82-AF-ED-4C-D7-45-86-1A-F9>to > test if everything is fine? > > I found two
Thank you for your feedback. I mailed that issue to CVENT but no reply yet. About the tshirts, I think Baku will send to all participants because Araz asked me to add tshirt sizes. I asked him that but no reply either :)
Best, Rukiye
Sent from my iPhone
> On 27 Jul 2020, at 13:20, Nuria Castell - UPC <[log in to unmask]> wrote: > > > Dear all, > > I'm trying to register as ACM member but the system is asking me as mandatory to add a proof of student status !!?? > I can not pass
We had a final look at the womENcourage 2020 budget put into the ACM template - during the yesterday's call. Please see it attached and kindly review - before I send it to ACM headquarters for further processing - I guess it is the next step, isn't it?
The normal procedure would be for Ruth to send it to ACM headquarters, and she can arrange a meeting for you and her to gain approval.
If she does not mind, you can send it and arrange the meeting.
I still have concern that we have a negative in the bottom line. I would take another 1000 out of the site visit costs. And prepare how to defend your registration numbers.
* We discussed the matter of 'Committee travel' and 'Contingency' lines that roughly balance each-other. Ruth believes we need to keep the lines at least. * Totally fine if Ruth sends it - I don't know the details of the process anyway - our expenditure numbers are somehow pessimistic, so it may decrease. Unusual event format makes predictions hard. * Defend the registration numbers? I guess we won't know the real situation until we are two weeks into the registration period.
Please see the link below which is the rubric that we used for the decision last year. Can you please point out to me the areas where you think you need more information. I have that the student residences are 35-45 euros, can you please see if anything else stands out to you and just send me a note, so I can send it along to them.
Please see attached both the last approved budget put into the ACM template and the last draft of the program as Excel files. Both are to be uploaded to the shared folder, too.
It was good to quickly review the ACM budget template. The updated files are in the shared folder.
As agreed, I will send a meeting request for Friday to finalize the budget and review and finalize the program.
By the way, I believe we need to either remove the 15% contingency (which Ruth rightly mentioned that we may not need it) or Committee Travel (which we added at the end) to balance the sheets. What do yo think?
El 20/07/2020 a las 17:06, Bev Backmayer escribió: > > Hi Araz, > > The steering committee would like to have a meeting on Wednesday 22^nd > July either at 4PM or 5PM CET. Is it possible for you to attend at > this time? > > Bev > --
Hope you are all doing fine. The onlin registration supposed to be opened tomorrow, however the website is not ready yet. I am still waiting for CVENT to finish the building.
It tooK longer because I waited for the workshop dates but it was not ready and I asked Brenda (from CVENT) to build at least the site so we could add workshop schedule later. I think we need one more week, so can we postpone the online registration date to 27 July?
Rukiye, should we make a meeting to coordinate everything for you, I know I need to get you the link to the CV database. But is there anything else you need from all of us.
Bev
-----Original Message----- From: acmwe_sc <[log in to unmask]> On Behalf Of Rukiye ALTIN Sent: Sunday, July 19, 2020 10:38 AM To: [log in to unmask] Subject: About registration
Dear Bev, Thank you very much. No need a meeting I guess. I am still waiting for a reply for Hackathon option. I can add the CV link like we did last year, is it ready? Or do you want me to create one?
After I got the login information from CVENT, i will add all needed Information and send you all a test link to see if everything is okay with the form.
Can you collect the information on CVENT, I think I saw something last year where you could create a list for supporters.
Bev
-----Original Message----- From: Rukiye ALTIN <[log in to unmask]> Sent: Sunday, July 19, 2020 11:01 AM To: [log in to unmask] Cc: <[log in to unmask]> <[log in to unmask]> Subject: Re: About registration
Dear Bev, Thank you very much. No need a meeting I guess. I am still waiting for a reply for Hackathon option. I can add the CV link like we did last year, is it ready? Or do you want me to create one?
I am not sure, i need to check it once I am mailed with the admin information. It is same situation with Hackathon questions :)
Sent from my iPhone
> On 19 Jul 2020, at 12:02, [log in to unmask] wrote: > > Can you collect the information on CVENT, I think I saw something last year where you could create a list for supporters. > > > Bev > > -----Original Message----- > From: Rukiye ALTIN <[log in to unmask]> > Sent: Sunday, July 19, 2020 11:01 AM > To: [log in to unmask] > Cc: <[log in to unmask]> <[log in to unmask]> > Subject: Re: About registration > > Dear Bev, >
-----Original Message----- From: Rukiye ALTIN <[log in to unmask]> Sent: Sunday, July 19, 2020 2:52 PM To: [log in to unmask] Cc: [log in to unmask] Subject: Re: About registration
I am not sure, i need to check it once I am mailed with the admin information. It is same situation with Hackathon questions :)
Due to minor structural changes to the ACM-W Europe Executive Committee roles I have had to rename the womENcourage Steering Committee folder. Previously named 'Celebrations Steering Committee' I have renamed it 'womENcourage Steering Committee'. This was done due to new Regional requirements. We have a Celebrations Chair which will focus on supporting regional celebrations. I do not want them mixed up with the work of our womENcourage event which is our flagship event. Both are still working groups of the ACM-W Europe. Sorry for the inconvenience.
Thanks again for your proposal for hosting womENcourage 2021. The steering committee appreciates your detailed proposal.
We are very interested in your proposal and have placed it in first place. However, we would like to get clarification on a few points. You are welcome to answer by email or perhaps it is more efficient for you to have a short conference call to discuss these topics.
On Mon, 18 May 2020 at 17:19, <[log in to unmask]> wrote:
> Dear Ondrej > > > > I hope this email finds you in good health and you are weathering the > pandemic well. > > > > Thanks so much for your proposal for womENcourage 2021. We would like to > get further information about your proposal, please complete the
I would like to check in if you have had a chance to answer the questions, we have a meeting next week on Monday and would like to make a final decision.
Bev Bachmayer
On Wed, 1 Jul 2020 at 18:07, Bev Bachmayer <[log in to unmask]> wrote:
> Dear Ondrej, > > Thanks again for your proposal for hosting womENcourage 2021. The > steering committee appreciates your detailed proposal. > > We are very interested in your proposal and have placed it in first place. > However, we would like to get clarification on a few points. You are >
I hope that all is well with you and your colleagues.
I am writing to confirm that you will be updating the proposal to include the answers to the questions we posed in the previous email. Because of Covid, we are a bit behind, but would like to make a decision in our meeting next week Monday 24th August.
Really appreciate the collaboration on the letter.
Please check it again I have tried to respond and fix all the issues you pointed out. I hope I got everything, I will send it tomorrow to Ondrej, in the afternoon.
Thanks so much for your comments and suggestions today in the meeting. I really appreciate your insight and input into this.
I have put together a letter for the proposal You find it here, please comment https://docs.google.com/document/d/13wDs96v-VOIIKC6jCG_rNB8KedmZLrnBDUvk0glUBfM/edit
Please edit questions and comments or just add your changes so I can send it by end of day tomorrow.
I think that we need to increase the number of t-shirts significantly. Include one each for the ACM HQ, SC, keynote speakers and others. It was always better when all students get a t-shirt and other t-shirts are available to buy. As Bev said, this is a detail for later but I think it is good to keep it in mind.
> On 30 Jun 2020, at 16:57, Lennon Ruth <[log in to unmask]> wrote: > > > Hi All, > > I think that we need to increase the number of t-shirts significantly. Include one each for the ACM HQ, SC, keynote speakers and others. It was always better when all students get a t-shirt and other t-shirts are available to buy. As Bev said, this is a detail for later but I think it is good to keep it in mind. > > Regards, > > Ruth Lennon, >
I hope this email finds you in good health and you are weathering the pandemic well.
Thanks so much for your proposal for womENcourage 2021. We would like to get further information about your proposal, please complete the full proposal template which includes a detailed budget breakdown by 19th of June, 2020.
I hope this email finds you in good health and you are weathering the pandemic well.
Thanks so much for your proposal for womENcourage 2021. We would like to get further information about your proposal, please complete the full proposal template which includes a detailed budget breakdown by 19th of June, 2020.
These are difficult times with Covid-19 in our midst, which requires flexibility from everyone. At this time we are very busy with the organizing team of 2020 for changing the event to a virtual online event. Therefore we ask your patience in our responses as we
Note Steering committee meeting will take place at 4PM as planned. However, the organizing committee meeting is cancelled today,
Bev
On Mon, 18 May 2020 at 10:46, Bev Bachmayer <[log in to unmask]> wrote:
> Hi everyone, > > I just sent a meeting update for today at 4pm, from our meeting last week > we planned to meet again today at 4PM. > > Please let me know if you cannot attend. > > Bev >
Since the steering committee meeting at 4PM on Third Monday has been taken over because of the covid crisis, is there another time we can discuss this week regarding the event for next year.
Main Topics:
2021 call Branding status New topics.
I have sent an email where you can review the proposals and the email I suggest to send to the proposers. Please make comments or suggestions.
I have put a draft letter for the two proposals in the drive here. https://docs.google.com/document/d/1vy5Qn5TOiYsLtYqJCRDxPq-Rr_R9YWEJWYrXIg8ozno/edit
Please review when you have a few minutes. I would like to get this sent out before the 15th as we promised.
Do you want to mention recommending hosting a local event if they have not already done so? Where the term 'full budget' is written should we be more explicit as in the past some applicants have not filled this in. Perhaps we should ask for a more detailed breakdown in all areas of the budget. It would seem like overkill but we don't want to have to ask them again. If you feel that it is too early that is ok too. Whatever you feel is best is fine.
I have put the two call responses into the call folder here <https://drive.google.com/drive/u/0/folders/1AaPHhR_rMYy5ULPgiMtSKH72Pups0wU Z> https://drive.google.com/drive/u/0/folders/1AaPHhR_rMYy5ULPgiMtSKH72Pups0wUZ
My suggestion at this point is to send both an email and ask them to continue working on their proposals with the full call documents. We need to inform Prague, that if Araz would like to hold next year, we might need to push thiers out to 2022.
I don't think that we made a final decision so we must send the same message to both. We can say that we recommend that you consider a national event for now and to keep working on your proposal for the next available date. We should also add a statement indicating that Azerbaijan may host the next physical event.
I agree, I will draft an email and send it around for review.
We indicated that we would have an answer on the call by 15th, just want to be proactive to make sure both get some information before the 15th.
Hopefully by the time we get the full proposals we will know if Azerbaijan will host in 2021. Additionally we can offer to hold a call with both for development of the proposals.
H I hope you're the right person for this question
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I know you get 1000s of these emails a day and I don't want to waste your time. This will just be quick... pinky promise ;)
I noticed that you linked to match.com on online dating at https://listserv.acm.org/scripts/wa-acmlpx.cgi?a2=0404b&l=chi-web&d=0&s=b&p=6666770 .
Without beating around the bush, I have spent a lot of time putting together an awesome resource on online dating ( https://hernorm.com/online-dating-statistics/) and it would rock my day if you'd be willing to reference my resource on your page as well.
I hope that everyone is safe and keeping well. As you know the ACM-W Europe web site is currently under a process of review and updating. We would like to update the images of each of the members of the ACM-W Europe Committee and the womENcourage SC. We will expand this further to the other working groups once they have established a little better. To help us with this matter please email your high quality image to Cigdem on cc above.
Hello all, I've put the pictures I've received so far in the following folder: https://drive.google.com/drive/u/0/folders/1uBxMKMU7VBj08qC1sg_Zx_iw_AjfiwvL
Could you add your new pictures to this folder, so that Alexandra can update the website as soon as possible? Kind regards, --Cigdem
On Mon, Apr 27, 2020 at 11:02 PM Lennon Ruth <[log in to unmask]> wrote:
> Hi All, > > I hope that everyone is safe and keeping well. As you know the ACM-W > Europe web site is currently under a process of review and updating. We > would like to update the images of each of the members of the ACM-W Europe >
Please find attached the filled application for hosting the ACM-WE womENcourage Celebration next year, 2021.
Would you be so kind and let us know you have received your application?
Kind regards
*Ondřej Čejka* *Head of **Partnerships* +420 607 719 464 [log in to unmask] Czechitas z.s. Václavské náměstí 11, Praha, 110 00 <https:[log in to unmask],14.4232981,17z/data=!3m1!4b1!4m5!3m4!1s0x470b95c03c605b5f:0x8530b05026b3011c!8m2!3d50.0834838!4d14.4254922>
* <https://www.czechitas.cz/> <https://www.facebook.com/czechitas/> <https://www.instagram.com/czechitas/> <https://twitter.com/czechitas> <https://www.linkedin.com/company/czechitas>* *[image: https://www.czechitas.cz/cs/] <https://www.czechitas.cz/>* Máme i online kurzy programování – pro každého. Prozkoumej je na webu Chci se učit online <https://www.czechitas.cz/cs/co-delame/chci-se-ucit-online>.
Thank you for your application. We have received your e-mail and we’ll write back to you soon.
Best regards, Rukiye
Sent from my iPhone
> On 20 Apr 2020, at 00:50, Ondřej Čejka <[log in to unmask]> wrote: > > > Dear Sir / Madam, > > Please find attached the filled application for hosting the ACM-WE womENcourage Celebration next year, 2021. > > Would you be so kind and let us know you have received your application? > > Kind regards > > Ondřej Čejka > Head of Partnerships > +420 607 719 464 > [log in to unmask] > Czechitas z.s.
Kindly find attached the filled application form for hosting the 2020 WomENcourage on behalf of the Department of Computer Science, Federal University of Agriculture Abeokuta Nigeria.
Thanks in anticipation of a positive response
Yours sincerely
Dr. S. Adebukola ONASHOGA Associate Professor Department of Computer Science, Federal University of Agriculture Abeokuta Nigeria. +2348033537505
On Thu, Apr 16, 2020 at 6:09 PM Bev Bachmayer <[log in to unmask]> wrote:
> Hi everyone, > > Here is the reminder for the meeting on Monday. > > I have started the agenda on the drive. > > https://docs.google.com/document/d/1ZWemNM69_Y_PE0sb1ivlHlnLqJntPqP64GsmFrtVdDk/edit# > > > Please make updates and send comments > Talk to you next week. > > Bev >
I hope you are well. I uploaded our photos from Baku to Google Drive: https://drive.google.com/drive/folders/1uaP7KrHqwqFWMYJtfaG5tAOAzJA7n08H?usp=sharing .
This event is focused on European partners. The ACM have many similar events in the US which may be more suitable to your needs. Please take a look at the following website for celebrations near you. https://women.acm.org/acm-w-celebrations/ If there is no celebration in your vicinity we can certainly provide advice to you on hosting your own celebration. Please feel free to stay in touch if you have further questions. Also feel free to submit a poster or other submission to the current womENcourage website. https://womencourage.acm.org/2020/
Hi Everyone, just a reminder that next Monday we have a meeting at 16:00 CET,
I will be putting the agenda together here https://drive.google.com/drive/u/0/folders/1ASMWI2RAA01Q-aYtr <https://drive.google.com/drive/u/0/folders/1ASMWI2RAA01Q-aYtre659OmiySXbkqEa> e659OmiySXbkqEa <https://drive.google.com/drive/u/0/folders/1ASMWI2RAA01Q-aYtre659OmiySXbkqEa>
I added the LessonsLearned to the Resources folder in the SC folder that way we edit from the Template, make a copy for any new group and always update the template only. I have added information on the required approval form that the ACM needs before any invoice can be paid. I put this under the first Sept heading as it is of paramount importance. Please add anything you wish to the template for the 2021 group before we copy it to their drive. I know this is some time away but I am sure there are more
We met in Azerbaijan with Araz and Ulduz this weekend and updated the mailing list document <https://docs.google.com/document/d/1eqHKSOZiVccFG4pYsdHyMZ66Ftkee4Z22SeG2VNYImQ/edit> with appropriate names.
Can you please initiate the process to get these lists updated and let us know once it is completed.
The steering committee has been working hard on creating the Call for womENcourage 2021, the text and other docs can be found here <https://drive.google.com/drive/u/0/folders/1_LIH7TL6guDberqBpG7KHhHnyEBV_dK3>. We would like for this to be added to the March 2020 newsletter, added to the ACM W Europe website, and advertised on Social Media. We expect the final versions to be ready on Friday 28 February. Can you please let us know with whom we should work to get this completed?
Hello, You are talking to the right person. I will make sure it all gets disseminated at the right time. Thanks
On Mon, 24 Feb 2020 at 06:58, Bev Bachmayer <[log in to unmask]> wrote:
> Hi Cigdem, > > The steering committee has been working hard on creating the Call for > womENcourage 2021, the text and other docs can be found here > <https://drive.google.com/drive/u/0/folders/1_LIH7TL6guDberqBpG7KHhHnyEBV_dK3>. > We would like for this to be added to the March 2020 newsletter, added to > the ACM W Europe website, and advertised on Social Media. We expect the > final versions to be ready on
Hello Bev, I hope you are doing well, and not too affected by the Covid-19 pandemic.
I am preparing the April newsletter and I was wondering if there were any updates to the call for expression for 2021 due to Covid-19? Should I publish it as it was published in March?
Kind regards, --Cigdem
On Mon, Feb 24, 2020 at 6:58 AM Bev Bachmayer <[log in to unmask]> wrote:
If I remember correctly the submissions came in at the last minute in previous years. I agree that there should not need to be an extension yet. Given the uncertainty it is hard for us to know how things will change anyway so we may as well wait for the deadline to pass.
I would like to thank you all for spending your weekend for the womENcourage 2020 site visit meetings. Hosting this international event at ADA University is an exciting opportunity, and every member has important role to play. Azerbaijan Tourism Board provided a fantastic support.
Special thanks go to International Steering Committee members - Ruth, Adriana, Dorota, Bev and Rukiya, who tirelessly worked with us to finalize some critical points and define the immediate actions.
Thank you very much for the great organizations and friendly hospitality. It was a great weekend.
See you in September!
Best regards, Rukiye
On Mon, Feb 24, 2020 at 12:56 AM Araz Yusubov <[log in to unmask]> wrote:
> Dear colleagues, > > I would like to thank you all for spending your weekend for the > womENcourage 2020 site visit meetings. Hosting this international event at > ADA University is an exciting opportunity, and every member has important > role to play. Azerbaijan Tourism Board provided a fantastic support. > > Special thanks go to International Steering Committee members -
I want to see if we could pre-book the accommodation for Baku for the womencourage visit and the associated ACM-W Europe meetings. I only want to get an idea of possible dates and times. We may be able to pre-book the steering committee group flights and accommodation which would be a great help. Booking flights early may help with costs.
We very much look forward to hosting you in Baku. Please see attached the latest version of the visit program. You will be met in the airport by our drivers holding an ADA University sign.
Dear Ruth, Adriana and Dorota, as you can see we plan to bring you on campus tomorrow and have Ruth to say few words about the womENcourage 2020 at the Academic Excellence Day, where we will have also some industry representatives i.e. potential local sponsors.
Our regularly scheduled meeting is planned for tomorrow, and I would like to meet if it is possible for all of you.
Topic will be the call for next year. Documents from last year can be found here. https://drive.google.com/drive/u/0/folders/1ZVet4VC00hmV2WaFmvl2xuR-HfR1DPyH
We will review the call for expressions of interest, and then prepare the draft to be distribute in the newsletter next month.
Please see attached the current draft. We are to organize airport transfer to hotel. We will finalize the program with partners from Tourism Board and post it in the shared folder.
Thank you very much, Araz. The program looks great and detailed. Please let me know if you need anything from Turkey :)
Best regards, Rukiye
On Fri, Feb 14, 2020 at 12:48 AM Araz Yusubov <[log in to unmask]> wrote:
> Dear colleagues, > > Please see attached the current draft. We are to organize airport transfer > to hotel. > We will finalize the program with partners from Tourism Board and post it > in the shared folder. > > Many thanks, > Araz > > ------------------------------ > *From:* Araz Yusubov <[log in to unmask]> > *Sent:* Wednesday, February 12, 2020 16:35 > *To:* Wilde
Looking at the schedule, I think it is important that we have time for
1. review your planned budget, 2. the timeline of the event, 3. important dates, 4. time for individual groups 1. hackathon team, 2. sponsor and supporter team. 3. registration team, 4. poster team, 5. program committee, 6. sponsorship team. 7. who did I miss
There are probably more topics but I really think 1.5 hours Saturday morning may not be enough, especially for individual group meetings.
All looks in order in what respects to me and Dorota, but I’ll let her confirm after she double-checks for herself. It’s ok to do the transfer from the airport direct to the hotel as they are expecting us as a late check-in (we’ve got it booked for the night before). Many thanks for the great care put into the itinerary of our visit. Looking forward to it already! Also, a quick question: I’m in the process of requesting my visa for Azerbaijan, and I wonder what would you advise I enter as purpose of the visit. The
Looking for a "simple" option, I doubt between tourism or education when I was filling the visa form. Finally I wrote "education" and I got the visa without any additional questions. Hope this helps.
Kind regards,
Núria
El 12/02/2020 a las 11:53, Wilde A.G. escribió: > Dear Araz, > > All looks in order in what respects to me and Dorota, but I’ll let her > confirm after she double-checks for herself. > It’s ok to do the transfer from the airport direct to the hotel as > they are expecting us as a late check-in (we’ve got
It is always nice to hear from you. Your insight serves you well. In fact, we have been advising to select "science" as purpose for all guests coming for IOI2019 and it worked well: https://ioi2019.az/en-content-7.html
Thanks also to Bev, Rukiye, Nuria for feedback. I think we will finalize and send around the agenda very soon.
Thanks for clarification. I believe, we need to clearly understand division of work between local and international team. Our understanding was that the ISC will deal with traditional international sponsors, while the local team will work with the local sponsors. What is the strategy here?
The steering committee are advisors, you need to appoint supporter chairs for both domestic and international support.
I am happy to help with getting you up and running but until now no one has even requested help. Do you have a supporter chair?
Bev
From: Araz Yusubov <[log in to unmask]> Sent: Sunday, February 9, 2020 9:30 PM To: [log in to unmask] Cc: [log in to unmask]; [log in to unmask]; 'Vugar Bayramov' <[log in to unmask]>; Natig Hajiyev <[log in to unmask]> Subject: [20=20] Roles Re: Supporters Re: Site visit 22-23 February Re: Meeting #1 minutes Re: Local stakeholders meeting Re: ACM womENcourage 2020 is in Baku!
Natig, can you please let me know your availability so that we can talk about supporters and sponsors.
Bev
From: Araz Yusubov <[log in to unmask]> Sent: Monday, February 10, 2020 9:08 AM To: [log in to unmask] Cc: [log in to unmask]; [log in to unmask]; 'Vugar Bayramov' <[log in to unmask]>; Natig Hajiyev <[log in to unmask]> Subject: Re: [20=20] Roles Re: Supporters Re: Site visit 22-23 February Re: Meeting #1 minutes Re: Local stakeholders meeting Re: ACM womENcourage 2020 is in Baku!
Please see the draft visit program: https://drive.google.com/file/d/1RIh0EZu9mSt3OXHypRAxdhN5_4YDWbhc/view?usp=sharing I expect some changes as
* we do not know your exact check-in/check-out dates/times. * Bev, your return flight seems to be the same time with other 3 colleagues, but the flight number is different in the file. Please double-check. * Please note a special Excellence Day event with early-arrival colleagues.
There is a spreadsheet which is called Contact List which gives you the emails and other contact info for previous supporters, normally by now we have sent emails to everyone to try and get support.
Hope this message finds you well. We look forward for the International Steering Committee (ISC) Site Visit on 22-23 February. I am putting together the visit program and we have few quick questions:
1. Who are visiting Baku? 2. What was the final hotel arrangement? 3. What are the flight details (arrival/departure)?
Ruth, Adriana, Dorota, Bev, Nuria, and Rukiye will attend. We have rooms reserved in the Boulevard Hotel Baku as recommended by the original application. All of us will be ready for a meeting on Saturday starting at 9AM, several will need to leave on the 13:45 Sunday Turkish Airlines flight, So we could have meetings from 9 until 12 on Sunday with a taxi direct to the airport.
Marcia asked if everyone wants a king bed or two twin room. Please speak up if you do not want a king.
Additionally it looks like the rooms are very reasonable so if you have to stay an extra night to get a better or more reasonable flight then please do so.
I will arrive in the night of the 20th and will return on Monday 24th so I do not feel like I have to rush out at noon on Sunday.
After looking at the current flights and schedules in the spreadsheet, and after talking to Ruth, it is decided we will travel directly to Baku sometime on the 21st of February, with the intention of meeting on the 22nd at 9AM with the organizing team. Please book the most direct flights and reasonable flights to Baku.
Here is the list I sent to Paola last year for the site visit. Please comment and edit so we can send it to Araz for their planning. I have put this on the drive here <https://docs.google.com/document/d/1ANEc_Vh7_Ado9wdEszeIC3qEujkrc-nanXQuCUp Xe2M/edit> . It is in the google drive for womENcourage 2020. Please put changes in the google drive folder.
Please use my [log in to unmask]<mailto:[log in to unmask]> email from now on. I will loose access to this address in a few months because it is my university one.
@Araz Yusubov (ADA)<mailto:[log in to unmask]> let’s have a catch up so I can share to you all the info for the website. We will need at some point involvement from Heratini to set up the link and publish it online, but I have access to all the back end so we can prepare the website and then talk to her for publishing.
Thanks so much Alexandra, I will update in my email
From: Alexandra Dediu <[log in to unmask]> Sent: Monday, January 20, 2020 9:30 PM To: [log in to unmask]; [log in to unmask]; Araz Yusubov (ADA) <[log in to unmask]> Cc: 'Araz Yusubov' <[log in to unmask]>; 'Vafa Kazdal' <[log in to unmask]>; 'Ulduzə Xəlilova' <[log in to unmask]>; [log in to unmask]; 'Cigdem Sengul' <[log in to unmask]> Subject: RE: Please give Araz credentials for creating womENcourage 2020 website.
Hi all,
Please use my [log in to unmask] <mailto:[log in to unmask]> email from now on. I will loose access to this address in a few months because it is my university one.
20 January is the Day of Mourning and National Pride commemorating 1990 soviet troops attack in Baku, and our Spring 2020 classes start right after on 21 January, so it will be busy. However the local team aims to meet on Thursday, 23 January, and we may need to consult with you afterwards - next week.
The steering committee monthly meeting is on Monday the 21st at 16 CET.
It would be nice if we could have an update on the status of the organizing team.
I have not seen an invite for the organizing team meeting, would like to know when it will occur and to get an update on the timeline and program plans.
Thanks for keeping your eye on this - we need to activate the inception and finalize planning.
Several kind notes from my end:
1. Last time I checked the Excel file (?) with ACM template for budget was not in shared folder 2. We did not get credentials for official website yet 3. What are the final dates for Site Visit - 22-23 February? 4. Just today we secured 20,000 AZN = 11,765 USD local sponsorship for the womENcourage 2020 from PASA Bank.
Congratulations on getting such a good start on the funding! I am sure that you will do well. Regarding the visit dates, I believe that 22-23 February will be fine.
Regards,
Ruth Lennon, Chair of ACM-W Europe, https://acmweurope.acm.org/ Office: RM2244 Computing Department, Letterkenny Institute of Technology (LYIT),
Port Road, Letterkenny, Co. Donegal, Ireland, F92 FC93
Bóthar an Chalaidh, Leitir Ceanainn, Condae Dhún na nGall, Éire, F92 FC93
On Fri, 17 Jan 2020 at 18:13, Araz Yusubov <[log in to unmask]> wrote:
> Dear Bev, > > Thanks for keeping your eye on this - we need to activate the inception > and finalize planning. > > Several kind notes from my end: > > 1. Last time I checked the Excel file (?) with ACM template for budget > was not in shared folder > 2. We did not get credentials for official website yet > 3. What are the final dates for Site Visit - 22-23 February? > 4. Just
Sorry for the spam, I somehow sent the email prior to finishing it. Congratulations for securing the 11000 for womENcourage funding.
1. I put the budget template in the correct folder now, you can find it in the Budget Directory. 2. I sent an email to Alexandra requesting help for the website. 3. I will confirm the dates and the number of attendees in the meeting today. Can you please let me know if any of the organizing team plan to attend?
As you know Ruth has proposed that you join the ACM W Europe Steering Committee. The entire committee are happy that you agreed to join us on the project.
The womENcourage SC promotes the mission and vision of ACM-WE through facilitating the organization of womENcourage Celebrations. We focus on all organizational aspects ensuring the quality and continuity of this important community event.
I realize that this appears that Monica was not copied. I have sent her a separate email to ask if she got it. I will resend if necessary.
Bev
On Thu, 16 Jan 2020 at 08:46, Bev Bachmayer <[log in to unmask]> wrote:
> > Dear Monica, > > As you know Ruth has proposed that you join the ACM W Europe Steering > Committee. The entire committee are happy that you agreed to join us on > the project. > > The womENcourage SC promotes the mission and vision of ACM-WE through > facilitating the organization of womENcourage Celebrations. We focus on
This is to remind you that we have a Steering Committee meeting on 20th of January at 16:00 CET.
Please check out the Agenda here <https://docs.google.com/document/d/1XzwnEheRLuDRTrh86NS-TbYX3PexlEVNZpAvYCca8Gk/edit> ! Please update as this document is a work in progress.
Can we get the list of womENcourage participants/scholarship recipients from Azerbaijan over the years? We have got some list of those we remember, but thought it won't hurt if double-check.
Any attendee from previous years who indicated an approval to receive communications regarding womENcourage can be contacted if we compose a suitable message. This will allow us to ask them if they are willing to have their contact details forwarded to you in accordance with data protection laws.
Regards,
Ruth Lennon, Chair of ACM-W Europe, https://acmweurope.acm.org/ Office: RM2244 Computing Department, Letterkenny Institute of Technology (LYIT),
I have your information to the meeting minutes in the womENcourage 2020 drive <https://drive.google.com/drive/u/0/folders/1BzWUrM5EukCvLjnOivxqTvEjYZfvzwKd> meeting minutes folder. I think it is useful if we keep all minutes available on the drive, then they will not get lost in the emails.
Additionally, Cigdem has started a template for the mailing lists here <https://docs.google.com/document/d/1eqHKSOZiVccFG4pYsdHyMZ66Ftkee4Z22SeG2VNYImQ/edit> .
Just tagging on this e-mail, I would love to introduce the womENcourage 2020 organising committee in our next ACM-W Europe newsletter in January. It would be great if you would send me to profile and photo information, and I would love to hear from you a few words on what you hope to accomplish in the conference.
I have updated the meeting minutes from our meeting yesterday. <https://docs.google.com/document/d/1XpXpf0wqa8peFOjUudwQwiNKmmKWkl4dq3vSYvY U1Yg/edit> https://docs.google.com/document/d/1XpXpf0wqa8peFOjUudwQwiNKmmKWkl4dq3vSYvYU 1Yg/edit
Three topics:
Make sure you are available to travel to Azerbaijan on 21 February for meetings on 22 and 23rd February.
We need to review the next three months of Lessons learned. Should not take long to go through Feb, March and April
I am updating the mailing list so need details (email address) for Monika Nugent. She will be invited to the next meeting and will be requested to join the site visit if she is available. (Ruth, please send introduction.
It was nice to talk to you yesterday. Below are slightly disorganized actions points:
* Site Visit is 3-4 days - day 0 arrivals, day 1 external visits/meetings (evening - welcome), day 2 internal meetings (evening - departures start), day 3 departures * Site Visit program is to inspect the venues and to discuss the plans * Dates for Site Visit is to be confirmed - preliminarily Saturday-Sunday, 22-23 February. * The Logo draft is generally alright - the colors may change. * Alexandra to send the credentials to website to Araz to be passed to the local
Can you please give us the process for creating new mailing lists. Thanks Bev
Email addresses for 2020: Stick with just the <mailto:[log in to unmask]> [log in to unmask]
1. <mailto:[log in to unmask]> [log in to unmask] - for the committee 2. <mailto:[log in to unmask]> [log in to unmask] 3. [log in to unmask] 4. [log in to unmask] 5. [log in to unmask] 6. [log in to unmask]
I hope you are doing well. This is a bit different than what we did last year.
If you remember, we have already generic aliases set for womENcourage - https://docs.google.com/document/d/1_TQAnAIdHtlMDkTXOjExkX-bPuDTBb_2VEztidDblmE/edit And, we just change the names in this document to represent 2020?
However, from your e-mail, I understand you would like to create new mailing lists specifically for 2020?
Our goal for the mailing lists is to avoid a terrible confusion that occurred last year. One mailing list (tutorials) was left in the website but the wrong emails were listed, needless to say the new chairs did not receive the tutorial submissions and they were not considered for the event. The authors never received information and we did not even know who sent anything until they came back to us.
Ruth has arranged to talk to me with the general ACM-W Europe mailing lists tomorrow.
For, womENcourage, I think your suggestion is good for avoiding confusion indeed. but also we would need to provide the e-mail addresses that should be registered under each mailing list. I can update the document we have with the new suggested mailing list names, and then tell Marcia to create those (I cannot create them, it was Marcia who created them before), and delete the older ones to avoid any confusion/mix-up.
We can create the mailing lists as soon as I have the details from Araz.
Is it ok if I give him access to see so he knows what is needed.
Bev
From: Cigdem Sengul <[log in to unmask]> Sent: Tuesday, December 17, 2019 4:45 PM To: Bev Bachmayer <[log in to unmask]> Cc: [log in to unmask] Subject: Re: Can we please request new mailing lists for 2020 as follows
Yes, sure. Should I be giving him rights, or you can do it? If I should be doing, which e-mail address should I use? --Cigdem
On Tue, Dec 17, 2019 at 3:48 PM <[log in to unmask]> wrote:
> Yes this works, > > > > We can create the mailing lists as soon as I have the details from Araz. > > > > Is it ok if I give him access to see so he knows what is needed. > > > > Bev > > > > > > > > *From:* Cigdem Sengul <[log in to unmask]> > *Sent:* Tuesday, December 17,
I was just writing him an email about the meeting minutes, I can inform him of the document and what is required. I will copy you.
I also added Monika Nugent to the ACM_SC mailing list but I do not yet have her email. Ruth can give that to us, Or you can just get it from her tomorrow.
