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Call For Workshop Proposals for ACM CHI 2018

Quick Facts:

Important Dates:

Submission deadline: 13 October 2017 (12pm (noon) PDT / 3pm EDT)
Notification: 22 November 2017
Call for Participation released by workshop organizers and website up
and running: (on or before) 8 December 2017
Camera-Ready Deadline (for workshop organizers): 8 December 2017 (12pm
(noon) PDT / 3pm EDT)
Participant submissions due: (on or before) 2 February 2018
Participants notified of acceptance: (on or before) 22 February 2018
Workshop days: One-day or two-day sessions: Saturday/Sunday, 21-22 April 2018
Submission Details:

Online Submission: PCS Submission System
Template: Extended Abstracts Format
Submission Format: CHI Extended Abstract (no more than 8 pages),
including: Background, Organizers, Link to Website, Pre-Workshop
Plans, Workshop Structure, Post-Workshop Plans, 250-word Call for
Participation, References
Selection Process: Juried

Chairs: Xinru Page, Nithya Sambasivan, Johannes Schöning
([log in to unmask])

At the conference: Accepted workshops with a minimum of 10 registered
participants will be held on 21-22 April 2018.

Archives: Workshop Extended Abstract will be published in the ACM
Digital Library

Message from the Workshops Chairs

We invite you to submit proposal for workshops at CHI 2018. Workshops
are a gathering place for attendees with shared interests to meet in
the context of a focused and interactive discussion. They are an
opportunity to move a field forward and build community. CHI workshops
might address basic research, applied research, HCI practice, HCI
education, new methodologies, emerging application areas, or design
innovations. Each workshop should generate ideas that will give the
HCI community a new, organized way of thinking about the topic or that
suggest promising directions for future work. If you are working in an
emerging area in HCI, please consider organizing a workshop.

Xinru Page, Bentley University, USA
Nithya Sambasivan, Google, USA
Johannes Schöning, University of Bremen, Germany

[log in to unmask]

What is a CHI Workshop?

Workshops are held the weekend before the start of the conference, on
Saturday and Sunday, 21-22 April 2018. A workshop may be one or two
days in length. They are scheduled for six working hours per day, with
a mid-morning break, a lunch break, and a mid-afternoon break. A
typical workshop will have 15 to 25 participants, with a minimum of 10
participants.

Workshops are intended to foster discussion and exchange ideas.
Because focused interaction among participants is important,
participants should have informed positions based on prior experience,
as expressed in their position papers. Workshops should not be
miniature paper presentation sessions, but focus on community building
and communal knowledge creation. Please note that CHI workshops are
not classes in which instructors teach content (see CHI Courses for
further guidance).

There are two groups of people involved in a workshop: the organizers
and the participants. Organizers are responsible for the workshop’s
topic, logistics, and final outcome. Participants are responsible for
the content and discussion. The following is an outline of the
submission and organization process.
Workshop organizers submit a workshop submission package (see below
for content and format) to CHI, which is reviewed and selected by the
workshop chairs, with input from the workshop committee.

Once a workshop is accepted, both CHI and the workshop organizers are
responsible for publicizing the workshop and soliciting potential
participants. Workshop organizers solicit participants for their
workshop through a Call for Participation. CHI will also place a link
to the workshop’s website on the CHI 2018 Workshop page.

Interested participants in the workshop submit a position paper to the
organizers of the workshop. Position papers are statements of interest
and/or expertise in the workshop topic, in any format or media as
defined by the workshop organizers. The workshop organizers will
review position papers using their own criteria, and will decide on
the final list of participants.

Upon acceptance, the workshop organizers are required to create a
website with workshop specific information. They should include the
future website URL in the submission. The workshop organizers may
decide to cap the number of attendees for the workshop.

Workshops are different to Courses – Courses are expert instructors,
typically with established reputations, teaching people new to a
topic. Workshops are meetings of experts exploring new knowledge. See
Courses vs Workshops for more information.

Previous Successful Workshops at CHI

Some workshops have resulted in edited books or special issues of
journals; you may consider including this goal in the design of your
workshop. Others have created communities that spawned new, more
specialized conferences.

Some example workshops from previous years include:

Cross-Surface: Challenges and Opportunities for ‘bring your own
device’ in the wild
What to Study in HCI?
Crossing HCI and Health: Advancing Health and Wellness Technology
Research in Home and Community Settings
Bridging the Gap between Privacy by Design and Privacy in Practice
#CHImoney: Financial Interactions, Digital Cash, Capital Exchange and
Mobile Money
NatureCHI: Unobtrusive User Experiences with Technology in Nature
Ethical Encounters in HCI: Research in Sensitive Settings
Workshop on Interactive Systems in Healthcare
Proxemic Mobile Collocated Interactions
HCI and Autonomous Vehicles: Contextual Experience Informs Design
Touch, Taste, & Smell User Interfaces: The Future of Multisensory HCI
Preparing and Submitting your Workshop Package

A workshop submission must be prepared according to the Conference
Extended Abstracts Format. It must be submitted via the PCS Submission
System by 13 October 2017 (12pm (noon) PDT / 3pm EDT), as a single PDF
file. The proposal must be no more than 8 pages (including references)
and have the following structure:

Background: Provide a strong rationale for the workshop, describe the
issues to be addressed, and state concrete goals for the workshop.
Organizers: Present the organizers’ backgrounds, including the main
contact person.
Website: Provide details of the planned website, including the URL.
Pre-Workshop Plans: State your plans for recruiting and
community-building (e.g. through a website or other communication with
participants).
Workshop Structure: Explain in detail the workshop structure,
including activities, timing, and resources.
Post-Workshop Plans: State your plans for follow-up and creation of
tangible outcomes (e.g., poster presentation, publication of a
workshop report, plans for a special issue of a journal).
Call for Participation: Provide a 250-word Call for Participation that
will be posted on the conference site to recruit participants for your
workshop. This should appear at the end of your Extended Abstract, and
should include the following:
The format and goals of the workshop
The participant selection criteria
Requirements for position papers (e.g. topics to address, page length, format)
Where these papers should be submitted
The requirement that at least one author of each accepted position
paper must attend the workshop and that all participants must register
for both the workshop and for at least one day of the conference.
A link to the workshop website.
References: Please add any relevant references using the updated CHI
reference format. References must be included within the 8-page limit.
This Extended Abstract is the only document from the workshop which
will be included in the CHI conference proceedings.

For each submission, one of the workshop organizers (i.e., an author
of the PCS submission, and usually the contact author) must be
nominated to act as a reviewer for other workshop submissions. Each
nominated reviewer will be expected to review approximately two
proposals.

Workshop Selection Process

Workshops are a juried track and highly selective. In prior years,
approximately 50% of workshop proposals were accepted. Workshop
proposals will be selected by the workshop chairs. Acceptance
decisions will be based on an assessment of how compelling the
workshop is likely to be for CHI attendees. While not considered
archival, juried content will be represented in the ACM Digital
Library. The workshop chairs and the committee of reviewers will
consider several factors during the selection process, including:

The potential for the topic of the workshop to generate stimulating
discussions and useful results.
The organizers’ ability to demonstrate in the proposal a
well-organized process and plan for the workshop that fosters
interactivity.
The overall balance of topics in the Workshops program and relevance
to the main conference theme.
The proposed size of the workshop. Whether there is a clear and
workable plan for facilitating a lively environment for discussion for
all participants, particularly for larger workshops.
If multiple submissions are received on the same or similar topics,
the organizers may be encouraged to merge them or differentiate them.
Submissions should not contain sensitive, private, or proprietary
information that cannot be disclosed at publication time. Submissions
should NOT be anonymous. However, confidentiality of submissions will
be maintained during the review process. All rejected submissions will
be kept confidential in perpetuity. All submitted materials for
accepted submissions will be kept confidential until the start of the
conference, with the exception of title and author information which
will be published on the website prior to the conference.

Workshop Program Committee

The Workshop Program Committee is made up of senior CHI researchers
who will help the Workshop Chairs select exciting workshops that will
move the field forward and build new communities.

Ishtiaque Ahmed, Cornell University (USA)
Susanne Boll, University of Oldenburg (Germany)
Sharon Ding, Fudan University (China)
Tanja Döring, University of Bremen (Germany)
Sheena Erete, College of Computing and Digital Media (USA)
Casey Lynn Fiesler, University of Colorado Boulder (USA)
Julia Haines, Google Inc (USA)
Jonna Häkkilä, University of Lapland (Finland)
Brent Hecht, Northwestern University (USA)
Steven Houben, University of Lancaster (UK)
Bart Knijnenburg, Clemson University (USA)
Yong Ming Kow, City University of Hong Kong (Hong Kong)
Neha Kumar, Georgia Tech (USA)
Airi Lampinen, Stockholm University (Sweden)
Rainer Malaka, University of Bremen (Germany)
Albrecht Schmidt, University of Stuttgart (Germany)
Sarita Schoenebeck, University of Michigan (USA)
Stacey Scott, University of Guelph (Canada)
Bryan Semaan, Syracuse University (USA)
Beat Signer, Vrije Universiteit Brussel (Belgium)
Miriam Sturdee, Lancaster University (UK)
Jo Vermeulen, University of Calgary (Canada)
Jessica Vitak, University of Maryland (USA)
Yang Wang, Syracuse University (USA)
Pamela Wisniewski, University of Central Florida (USA)
Jill Woelfer, Google Inc (USA)
Roisin McNaney, Lancaster University (UK)
Michael Rohs, University of Hannover (Germany)

Upon Acceptance of your CHI Workshop

Please note the following milestones which must be met for all CHI Workshops:

Workshop organizers will be notified of acceptance or rejection by 22
November 2017.
Authors of all accepted workshops will receive instructions on how to
submit the publication-ready copy of their Extended Abstract.
Workshop organizers will have until 8 December 2017 to submit their
final workshop descriptions and publicize their CfPs.
Workshop position paper submissions should be due no later than 2 February 2018.
Final acceptances for position papers must be completed by 22 February
2018. This will give participants enough time for early registration
to the conference.
Before the Conference

In addition, workshop organizers will be responsible for the following
tasks during the time leading up to the conference:

Publicize Your Workshop: Organizers of an accepted workshop must set
up and maintain their own website in which they provide further and
updated information about their workshop. The workshop page will be
linked to from the official CHI workshop site. In order to have a
successful and well-attended workshop, we recommend that you post your
call for participation early and widely (e.g. publicize on social
media and on relevant mailing lists, such as CHI-ANNOUNCEMENTS).
Solicit Position Papers from Potential Participants: While some
organizers may choose alternate formats, a position paper is generally
2-4 pages long and outlines the submitter’s view on the workshop theme
and the reasons for the submitter’s interest in the topic. The latest
deadline for any participant to submit a position paper should be no
later than 2 February 2018.
Select Participants : Choose participants on the basis of position
papers submitted to you and your goals for the workshop. Acceptances
must be completed by 22 February 2018 or earlier.
Provide a Participant List : A list of confirmed participants should
be sent to the Workshop Chairs ([log in to unmask]).
Workshop sizes are provisionally capped to 25 participants. The
registration system will not allow more participants to register for
your workshop. Please contact the Workshop Chairs if it becomes
necessary to change the size of your accepted workshop. Workshops that
do not attract at least 10 paying participants may have to be
cancelled by the Workshop Chairs.
Distribute Position Papers and Pre-Workshop Materials: Materials
should be made accessible to participants well in advance of the
workshop.
Develop a final agenda of workshop activities.
Develop a plan for any follow-up activities.
Accepted Workshop summaries of the organisers will be distributed in
the CHI Extended Abstracts, and will be available in the ACM Digital
Library up to two weeks prior to the first day of the conference.

At the Conference

The workshop organizers are expected to facilitate discussion, help
maintain productive interaction, and encourage participation. The
emphasis should be on group discussion, rather than on presentation of
individual position papers. Diversity of perspectives should be
encouraged.

After the Conference

It is expected that workshop results will be communicated to a larger
audience. We ask workshop organizers to consider producing a report
for publication in ACM Interactions. We encourage additional avenues
of communication, such as organizing an informal Special Interest
Group (SIG) at the conference, preparing an edited book or special
issues of journals following the conference, or maintaining a website
or email list to network with others who might be interested.

Workshop Registration Fees for Organizers

Workshop organizers receive complimentary workshop registrations as follows:

one workshop organizer fee waived for a one-day workshop
two workshop organizer fees waived for a two-day workshop
All other organizers and participants who attend a workshop must pay
the workshop registration fee.

In addition to the workshop fees, all workshop attendees (including
organizers whose workshop fee has been waived) are required to
register for at least one day of the CHI conference.

CHI 2018 Symposia

Some weekend meetings will fall under a new type of interaction called
Symposia. These meetings are invited to participate by the conference
chairs, and this is not a venue for open submission. If you are a
meeting that falls under the Symposia umbrella, the way to submit your
materials, which should match the Workshop format, is to email your
materials to the Symposia chair. If you have questions about whether
your meeting is being considered as a Symposium, email the chairs at
the address below.

Symposia are intended for larger meetings that are persistent features
of the CHI conference. If you are interested in being considered for a
Symposium slot in the future, email the workshop chairs
([log in to unmask]).

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