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Marc Erich Latoschik <[log in to unmask]>
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Marc Erich Latoschik <[log in to unmask]>
Sat, 20 Jan 2018 18:36:31 +0100
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* Please distribute! Apologies for cross-posting. *

VS Games 2018
Final Call For Workshop Proposals

10th International Conference on Virtual Worlds and Games for Serious
Würzburg, Germany, September 5th-7th, 2018

The VS Games 2018 Steering Committee invites proposals for the Workshop
Program to be held along with the technical conference. VS Games 2018
workshops will provide a meeting for presenting novel ideas in a less
formal and possibly more focused way than the conference itself. Their
aim is to stimulate and facilitate active exchange, interaction, and
comparison of approaches, methods, and ideas related to specific topics,
both theoretical and applied, in the general area of Virtual Worlds and
Serious Games. Members of all areas of the Virtual Worlds and Games
communities are invited to submit workshop proposals for review.
Workshops on global challenges, applications or on new and emerging
topics are particularly encouraged. Workshops can vary in length, but
most will be half a day in duration. If desired by the organizers,
workshop proceedings can be published through IEEE Xplore. Attendance of
workshops will be included in the registration fee for the main VS Games
2018 conference.

Important Dates

	- Workshop proposal submission deadline: February 1st, 2018
	- Workshop acceptance notification: February 15th, 2018
	- CfP submission deadline to VS Games 2018: March 15th, 2018
	- Workshop paper submission deadline: June 11th, 2018
	- Workshop paper acceptance notification: June 25th, 2018
	- Camera-ready papers due: July 2nd, 2018
	- Workshop notes submission to WS chairs: July 16th, 2018
	- Workshops date: September 7th, 2018

VS Games 2018 Workshops - Requirements for Submission

Proposals for workshops should be separated in two parts. The first part
should be organized as preliminary call for papers or call for
participation, depending on the intended format of the workshop, with a
maximum of two pages and contain the following information:
-	Title of the workshop.
-	A brief technical description of the workshop, specifying the workshop
goals, the technical issues that it will address, and the relevance of
the workshop to the main conferences.
-	Description of paper review process and acceptance standards in order
to keep the workshop high in quality. Note that papers submitted to the
workshop must be in the same format as the conference proceedings and
may not be more than 6 pages in length.
-	The names, affiliations, postal addresses, phone numbers, and email
addresses of the proposed workshop organizing committee. This committee
should consist of three or four people knowledgeable about the technical
issues to be addressed. The organizing committee should include
individuals from multiple institutions.
-	The primary email address for contacting the organizing committee.
-	Expected duration of the workshop (half or full day).
-	A brief description of the workshop format.
-	List of potential program committee members (if applicable), including
their title and affiliations.
-	List of potential invited speakers, panelists, or disputants (if

The second part with a maximum of three pages should contain additional
information not suitable for a Call for Papers, including:
-	A discussion of why and to whom the workshop is of interest.
-	Information about previous offerings of the proposed workshop: when
and where it has been offered in the past, organizers names and
affiliations, number of submissions, acceptances and registered attendees.
-	An indication of the envisaged acceptance rate (if applicable).
-	A description of the qualifications of the individual committee
members with respect to organizing a VS Games 2018 workshop, including a
list of workshops previously arranged by any members of the proposed
organizing committee, if any.
-	A list of places (mailing lists, web sites, journals, etc.) where the
workshop is planned to be advertised.

All proposals should be submitted in PDF format by electronic mail to
the VS Games 2018 Workshop Chair, as described below.

The selection of the workshops to be included in the final VS Games 2018
Workshop program will be based upon multiple factors, including:
-	the scientific/technical interest of the topics,
-	the quality of the proposal,
-	complementarity with the conference topics,
-	balance and distinctness of workshop topics, and
-	the capacity of the conference workshop program.
Note that authors of proposals addressing similar and/or overlapping
content areas and/or audiences may be requested to merge their proposals.

Responsibilities of VS Games 2018 Workshop Organizers

For all accepted proposals, VS Games 2018 will be responsible for:
-	Providing publicity for the workshop series as a whole.
-	Providing logistical support and a meeting place for the workshops.
-	Together with the organizers, determining the workshop date and time.
-	Arranging for publication of proceedings.

Workshop organizers will be responsible for the following:
-	Setting up a web site for the workshop.
-	Advertising the workshop (and the main VS Games 2018 conference), and
issuing a call for papers and a call for participation.
-	Collecting and evaluating submissions through peer review by a
scientific program committee, notifying authors of acceptance or
rejection on a timely basis, and ensuring a transparent and fair
selection process. All workshop organizers commit themselves to adopt
the deadlines set by the committee.
-	Making the PDF of the whole workshop notes available to the workshop
chair, as well as a list of audio-visual requirements and any special
room requirements.
-	Writing a 1-page organizers’ introduction for the workshop proceedings.
-	Ensuring that the workshop organizers and the participants register
for the main conference (at least one author must register for the paper
to appear in the proceedings, one registered author may not be
responsible for more than two papers).
VS Games 2018 reserves the right to cancel any workshop if the above
responsibilities are not fulfilled.

Submissions and Inquiries

Workshop proposal submissions are not required to use a specific
template, please adhere to the structure outlined above. Send your
proposal as a PDF document as well as further inquiries to:
Florian Niebling <[log in to unmask]>
VS Games 2018 Workshop Chair

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