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We invite you to submit proposal for workshops at CHI 2018. Workshops are a gathering place for attendees with shared interests to meet in the context of a focused and interactive discussion. They are an opportunity to move a field forward and build community. CHI workshops might address basic research, applied research, HCI practice, HCI education, new methodologies, emerging application areas, or design innovations.
Each workshop should generate ideas that will give the HCI community a new, organized way of thinking about the topic or that suggest promising directions for future work. If you are working in an emerging area in HCI, please consider organizing a workshop.
Xinru Page, Bentley University, USA
Nithya Sambasivan, Google, USA
Johannes Schöning, University of Bremen, Germany
What is a CHI Workshop?
Workshops are held the weekend before the start of the conference, on Saturday and Sunday, 21-22 April 2018. A workshop may be one or two days in length. They are scheduled for six working hours per day, with a mid-morning break, a lunch break, and a mid-afternoon break. A typical workshop will have 15 to 25 participants, with a minimum of 10 participants.
Workshops are intended to foster discussion and exchange ideas. Because focused interaction among participants is important, participants should have informed positions based on prior experience, as expressed in their position papers. Workshops should not be miniature paper presentation sessions, but focus on community building and communal knowledge creation. Please note that CHI workshops are not classes in which instructors teach content (see CHI Courses for further guidance).
There are two groups of people involved in a workshop: the organizers and the participants. Organizers are responsible for the workshop’s topic, logistics, and final outcome. Participants are responsible for the content and discussion. The following is an outline of the submission and organization process.
Workshop organizers submit a workshop submission package (see below for content and format) to CHI, which is reviewed and selected by the workshop chairs, with input from the workshop committee.
Once a workshop is accepted, both CHI and the workshop organizers are responsible for publicizing the workshop and soliciting potential participants. Workshop organizers solicit participants for their workshop through a Call for Participation. CHI will also place a link to the workshop’s website on the CHI 2018 Workshop page.
Interested participants in the workshop submit a position paper to the organizers of the workshop. Position papers are statements of interest and/or expertise in the workshop topic, in any format or media as defined by the workshop organizers. The workshop organizers will review position papers using their own criteria, and will decide on the final list of participants.
Upon acceptance, the workshop organizers are required to create a website with workshop specific information. They should include the future website URL in the submission. The workshop organizers may decide to cap the number of attendees for the workshop.
Workshops are different to Courses – Courses are expert instructors, typically with established reputations, teaching people new to a topic. Workshops are meetings of experts exploring new knowledge. See Courses vs Workshops for more information.
Previous Successful Workshops at CHI
Some workshops have resulted in edited books or special issues of journals; you may consider including this goal in the design of your workshop. Others have created communities that spawned new, more specialized conferences.
Some example workshops from previous years include:
Cross-Surface: Challenges and Opportunities for ‘bring your own device’ in the wild
What to Study in HCI?
Crossing HCI and Health: Advancing Health and Wellness Technology Research in Home and Community Settings
Bridging the Gap between Privacy by Design and Privacy in Practice
#CHImoney: Financial Interactions, Digital Cash, Capital Exchange and Mobile Money
NatureCHI: Unobtrusive User Experiences with Technology in Nature
Ethical Encounters in HCI: Research in Sensitive Settings
Workshop on Interactive Systems in Healthcare
Proxemic Mobile Collocated Interactions
HCI and Autonomous Vehicles: Contextual Experience Informs Design
Touch, Taste, & Smell User Interfaces: The Future of Multisensory HCI
Preparing and Submitting your Workshop Package
A workshop submission must be prepared according to the Conference Extended Abstracts Format. It must be submitted via the PCS Submission System by 13 October 2017 (12pm (noon) PDT / 3pm EDT), as a single PDF file. The proposal must be no more than 8 pages (including references) and have the following structure:
Background: Provide a strong rationale for the workshop, describe the issues to be addressed, and state concrete goals for the workshop.
Organizers: Present the organizers’ backgrounds, including the main contact person.
Website: Provide details of the planned website, including the URL.
Pre-Workshop Plans: State your plans for recruiting and community-building (e.g. through a website or other communication with participants).
Workshop Structure: Explain in detail the workshop structure, including activities, timing, and resources.
Post-Workshop Plans: State your plans for follow-up and creation of tangible outcomes (e.g., poster presentation, publication of a workshop report, plans for a special issue of a journal).
Call for Participation: Provide a 250-word Call for Participation that will be posted on the conference site to recruit participants for your workshop. This should appear at the end of your Extended Abstract, and should include the following:
The format and goals of the workshop
The participant selection criteria
Requirements for position papers (e.g. topics to address, page length, format)
Where these papers should be submitted
The requirement that at least one author of each accepted position paper must attend the workshop and that all participants must register for both the workshop and for at least one day of the conference.
A link to the workshop website.
References: Please add any relevant references using the updated CHI reference format. References must be included within the 8-page limit.
This Extended Abstract is the only document from the workshop which will be included in the CHI conference proceedings.
For each submission, one of the workshop organizers (i.e., an author of the PCS submission, and usually the contact author) must be nominated to act as a reviewer for other workshop submissions. Each nominated reviewer will be expected to review approximately two proposals.
Workshop Selection Process
Workshops are a juried track and highly selective. In prior years, approximately 50% of workshop proposals were accepted. Workshop proposals will be selected by the workshop chairs. Acceptance decisions will be based on an assessment of how compelling the workshop is likely to be for CHI attendees. While not considered archival, juried content will be represented in the ACM Digital Library. The workshop chairs and the committee of reviewers will consider several factors during the selection process, including:
The potential for the topic of the workshop to generate stimulating discussions and useful results.
The organizers’ ability to demonstrate in the proposal a well-organized process and plan for the workshop that fosters interactivity.
The overall balance of topics in the Workshops program and relevance to the main conference theme.
The proposed size of the workshop. Whether there is a clear and workable plan for facilitating a lively environment for discussion for all participants, particularly for larger workshops.
If multiple submissions are received on the same or similar topics, the organizers may be encouraged to merge them or differentiate them.
Submissions should not contain sensitive, private, or proprietary information that cannot be disclosed at publication time. Submissions should NOT be anonymous. However, confidentiality of submissions will be maintained during the review process. All rejected submissions will be kept confidential in perpetuity. All submitted materials for accepted submissions will be kept confidential until the start of the conference, with the exception of title and author information which will be published on the website prior to the conference.
Workshop Program Committee
The Workshop Program Committee is made up of senior CHI researchers who will help the Workshop Chairs select exciting workshops that will move the field forward and build new communities.
Ishtiaque Ahmed, Cornell University (USA)
Susanne Boll, University of Oldenburg (Germany)
Sharon Ding, Fudan University (China)
Tanja Döring, University of Bremen (Germany)
Sheena Erete, College of Computing and Digital Media (USA)
Casey Lynn Fiesler, University of Colorado Boulder (USA)
Julia Haines, Google Inc (USA)
Jonna Häkkilä, University of Lapland (Finland)
Brent Hecht, Northwestern University (USA)
Steven Houben, University of Lancaster (UK)
Bart Knijnenburg, Clemson University (USA)
Yong Ming Kow, City University of Hong Kong (Hong Kong)
Neha Kumar, Georgia Tech (USA)
Airi Lampinen, Stockholm University (Sweden)
Rainer Malaka, University of Bremen (Germany)
Albrecht Schmidt, University of Stuttgart (Germany)
Sarita Schoenebeck, University of Michigan (USA)
Stacey Scott, University of Guelph (Canada)
Bryan Semaan, Syracuse University (USA)
Beat Signer, Vrije Universiteit Brussel (Belgium)
Miriam Sturdee, Lancaster University (UK)
Jo Vermeulen, University of Calgary (Canada)
Jessica Vitak, University of Maryland (USA)
Yang Wang, Syracuse University (USA)
Pamela Wisniewski, University of Central Florida (USA)
Jill Woelfer, Google Inc (USA)
Roisin McNaney, Lancaster University (UK)
Michael Rohs, University of Hannover (Germany)
Upon Acceptance of your CHI Workshop
Please note the following milestones which must be met for all CHI Workshops:
Workshop organizers will be notified of acceptance or rejection by 22 November 2017.
Authors of all accepted workshops will receive instructions on how to submit the publication-ready copy of their Extended Abstract.
Workshop organizers will have until 8 December 2017 to submit their final workshop descriptions and publicize their CfPs.
Workshop position paper submissions should be due no later than 2 February 2018.
Final acceptances for position papers must be completed by 22 February 2018. This will give participants enough time for early registration to the conference.
Before the Conference
In addition, workshop organizers will be responsible for the following tasks during the time leading up to the conference:
Publicize Your Workshop: Organizers of an accepted workshop must set up and maintain their own website in which they provide further and updated information about their workshop. The workshop page will be linked to from the official CHI workshop site. In order to have a successful and well-attended workshop, we recommend that you post your call for participation early and widely (e.g. publicize on social media and on relevant mailing lists, such as CHI-ANNOUNCEMENTS).
Solicit Position Papers from Potential Participants: While some organizers may choose alternate formats, a position paper is generally 2-4 pages long and outlines the submitter’s view on the workshop theme and the reasons for the submitter’s interest in the topic. The latest deadline for any participant to submit a position paper should be no later than 2 February 2018.
Select Participants : Choose participants on the basis of position papers submitted to you and your goals for the workshop. Acceptances must be completed by 22 February 2018 or earlier.
Provide a Participant List : A list of confirmed participants should be sent to the Workshop Chairs ([log in to unmask]).
Workshop sizes are provisionally capped to 25 participants. The registration system will not allow more participants to register for your workshop. Please contact the Workshop Chairs if it becomes necessary to change the size of your accepted workshop. Workshops that do not attract at least 10 paying participants may have to be cancelled by the Workshop Chairs.
Distribute Position Papers and Pre-Workshop Materials: Materials should be made accessible to participants well in advance of the workshop.
Develop a final agenda of workshop activities.
Develop a plan for any follow-up activities.
Accepted Workshop summaries of the organisers will be distributed in the CHI Extended Abstracts, and will be available in the ACM Digital Library up to two weeks prior to the first day of the conference.
At the Conference
The workshop organizers are expected to facilitate discussion, help maintain productive interaction, and encourage participation. The emphasis should be on group discussion, rather than on presentation of individual position papers. Diversity of perspectives should be encouraged.
After the Conference
It is expected that workshop results will be communicated to a larger audience. We ask workshop organizers to consider producing a report for publication in ACM Interactions. We encourage additional avenues of communication, such as organizing an informal Special Interest Group (SIG) at the conference, preparing an edited book or special issues of journals following the conference, or maintaining a website or email list to network with others who might be interested.
Workshop Registration Fees for Organizers
Workshop organizers receive complimentary workshop registrations as follows:
one workshop organizer fee waived for a one-day workshop
two workshop organizer fees waived for a two-day workshop
All other organizers and participants who attend a workshop must pay the workshop registration fee.
In addition to the workshop fees, all workshop attendees (including organizers whose workshop fee has been waived) are required to register for at least one day of the CHI conference.
CHI 2018 Symposia
Some weekend meetings will fall under a new type of interaction called Symposia. These meetings are invited to participate by the conference chairs, and this is not a venue for open submission. If you are a meeting that falls under the Symposia umbrella, the way to submit your materials, which should match the Workshop format, is to email your materials to the Symposia chair. If you have questions about whether your meeting is being considered as a Symposium, email the chairs at the address below.
Symposia are intended for larger meetings that are persistent features of the CHI conference. If you are interested in being considered for a Symposium slot in the future, email the workshop chairs ([log in to unmask]).
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