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This is a reminder for CHI 2018 workshops, proposals are due in 3 days!
Please do not reply to this email. Any questions regarding workshop
submissions should be directed to the CHI 2018 Workshop Chairs:
[log in to unmask] <mailto:[log in to unmask]> 

We invite you to submit proposal for workshops at CHI 2018. Workshops are a
gathering place for attendees with shared interests to meet in the context
of a focused and interactive discussion. They are an opportunity to move a
field forward and build community. CHI workshops might address basic
research, applied research, HCI practice, HCI education, new methodologies,
emerging application areas, or design innovations. 

Each workshop should generate ideas that will give the HCI community a new,
organized way of thinking about the topic or that suggest promising
directions for future work. If you are working in an emerging area in HCI,
please consider organizing a workshop.

Xinru Page, Bentley University, USA
Nithya Sambasivan, Google, USA
Johannes Schöning, University of Bremen, Germany



What is a CHI Workshop?

Workshops are held the weekend before the start of the conference, on
Saturday and Sunday, 21-22 April 2018. A workshop may be one or two days in
length. They are scheduled for six working hours per day, with a mid-morning
break, a lunch break, and a mid-afternoon break. A typical workshop will
have 15 to 25 participants, with a minimum of 10 participants.

 

Workshops are intended to foster discussion and exchange ideas. Because
focused interaction among participants is important, participants should
have informed positions based on prior experience, as expressed in their
position papers. Workshops should not be miniature paper presentation
sessions, but focus on community building and communal knowledge creation.
Please note that CHI workshops are not classes in which instructors teach
content (see CHI Courses for further guidance).

 

There are two groups of people involved in a workshop: the organizers and
the participants. Organizers are responsible for the workshop’s topic,
logistics, and final outcome. Participants are responsible for the content
and discussion. The following is an outline of the submission and
organization process.


Workshop organizers submit a workshop submission package (see below for
content and format) to CHI, which is reviewed and selected by the workshop
chairs, with input from the workshop committee.

 

Once a workshop is accepted, both CHI and the workshop organizers are
responsible for publicizing the workshop and soliciting potential
participants. Workshop organizers solicit participants for their workshop
through a Call for Participation. CHI will also place a link to the
workshop’s website on the CHI 2018 Workshop page.

Interested participants in the workshop submit a position paper to the
organizers of the workshop. Position papers are statements of interest
and/or expertise in the workshop topic, in any format or media as defined by
the workshop organizers. The workshop organizers will review position papers
using their own criteria, and will decide on the final list of participants.

 

Upon acceptance, the workshop organizers are required to create a website
with workshop specific information. They should include the future website
URL in the submission. The workshop organizers may decide to cap the number
of attendees for the workshop.

 

Workshops are different to Courses – Courses are expert instructors,
typically with established reputations, teaching people new to a topic.
Workshops are meetings of experts exploring new knowledge. See Courses vs
Workshops <https://chi2018.acm.org/course-or-workshop/>  for more
information.

 

Previous Successful Workshops at CHI

Some workshops have resulted in edited books or special issues of journals;
you may consider including this goal in the design of your workshop. Others
have created communities that spawned new, more specialized conferences.

 

Some example workshops from previous years include:

*	Cross-Surface: Challenges and Opportunities for ‘bring your own
device’ in the wild <http://dl.acm.org/citation.cfm?id=2856490> 
*	What to Study in HCI?
<http://dl.acm.org/citation.cfm?doid=2702613.2702648> 
*	Crossing HCI and Health: Advancing Health and Wellness Technology
Research in Home and Community Settings
<http://dl.acm.org/citation.cfm?doid=2702613.2702652> 
*	Bridging the Gap between Privacy by Design and Privacy in Practice
<http://dl.acm.org/citation.cfm?id=2856503> 
*	#CHImoney: Financial Interactions, Digital Cash, Capital Exchange
and Mobile Money <http://dl.acm.org/citation.cfm?doid=2559206.2559221> 
*	NatureCHI: Unobtrusive User Experiences with Technology in Nature
<http://dl.acm.org/citation.cfm?id=2856495> 
*	Ethical Encounters in HCI: Research in Sensitive Settings
<http://dl.acm.org/citation.cfm?doid=2702613.2702655> 
*	Workshop on Interactive Systems in Healthcare
<http://dl.acm.org/citation.cfm?id=2856509> 
*	Proxemic Mobile Collocated Interactions
<http://dl.acm.org/citation.cfm?id=2856471> 
*	HCI and Autonomous Vehicles: Contextual Experience Informs Design
<http://dl.acm.org/citation.cfm?id=2856489> 
*	Touch, Taste, & Smell User Interfaces: The Future of Multisensory
HCI <http://dl.acm.org/citation.cfm?id=2856462> 

 

Preparing and Submitting your Workshop Package

A workshop submission must be prepared according to the Conference Extended
Abstracts Format. It must be submitted via the PCS Submission System by 13
October 2017 (12pm (noon) PDT / 3pm EDT), as a single PDF file. The proposal
must be no more than 8 pages (including references) and have the following
structure:

 

*	Background: Provide a strong rationale for the workshop, describe
the issues to be addressed, and state concrete goals for the workshop.
*	Organizers: Present the organizers’ backgrounds, including the main
contact person.
*	Website: Provide details of the planned website, including the URL.
*	Pre-Workshop Plans: State your plans for recruiting and
community-building (e.g. through a website or other communication with
participants).
*	Workshop Structure: Explain in detail the workshop structure,
including activities, timing, and resources.
*	Post-Workshop Plans: State your plans for follow-up and creation of
tangible outcomes (e.g., poster presentation, publication of a workshop
report, plans for a special issue of a journal).
*	Call for Participation: Provide a 250-word Call for Participation
that will be posted on the conference site to recruit participants for your
workshop. This should appear at the end of your Extended Abstract, and
should include the following:

	*	The format and goals of the workshop
	*	The participant selection criteria
	*	Requirements for position papers (e.g. topics to address,
page length, format)
	*	Where these papers should be submitted
	*	The requirement that at least one author of each accepted
position paper must attend the workshop and that all participants must
register for both the workshop and for at least one day of the conference.
	*	A link to the workshop website.

*	References: Please add any relevant references using the updated CHI
reference format. References must be included within the 8-page limit.

 

This Extended Abstract is the only document from the workshop which will be
included in the CHI conference proceedings.

 

For each submission, one of the workshop organizers (i.e., an author of the
PCS submission, and usually the contact author) must be nominated to act as
a reviewer for other workshop submissions. Each nominated reviewer will be
expected to review approximately two proposals.

 

Workshop Selection Process

Workshops are a juried track and highly selective. In prior years,
approximately 50% of workshop proposals were accepted. Workshop proposals
will be selected by the workshop chairs. Acceptance decisions will be based
on an assessment of how compelling the workshop is likely to be for CHI
attendees. While not considered archival, juried content will be represented
in the ACM Digital Library. The workshop chairs and the committee of
reviewers will consider several factors during the selection process,
including:

 

*	The potential for the topic of the workshop to generate stimulating
discussions and useful results.
*	The organizers’ ability to demonstrate in the proposal a
well-organized process and plan for the workshop that fosters interactivity.
*	The overall balance of topics in the Workshops program and relevance
to the main conference theme.
*	The proposed size of the workshop. Whether there is a clear and
workable plan for facilitating a lively environment for discussion for all
participants, particularly for larger workshops.
*	If multiple submissions are received on the same or similar topics,
the organizers may be encouraged to merge them or differentiate them.

 

Submissions should not contain sensitive, private, or proprietary
information that cannot be disclosed at publication time. Submissions should
NOT be anonymous. However, confidentiality of submissions will be maintained
during the review process. All rejected submissions will be kept
confidential in perpetuity. All submitted materials for accepted submissions
will be kept confidential until the start of the conference, with the
exception of title and author information which will be published on the
website prior to the conference.

 

Workshop Program Committee

The Workshop Program Committee is made up of senior CHI researchers who will
help the Workshop Chairs select exciting workshops that will move the field
forward and build new communities.

*	Ishtiaque Ahmed, Cornell University (USA)
*	Susanne Boll, University of Oldenburg (Germany)
*	Sharon Ding, Fudan University (China)
*	Tanja Döring, University of Bremen (Germany)
*	Sheena Erete, College of Computing and Digital Media (USA)
*	Casey Lynn Fiesler, University of Colorado Boulder (USA)
*	Julia Haines, Google Inc (USA)
*	Jonna Häkkilä, University of Lapland (Finland)
*	Brent Hecht, Northwestern University (USA)
*	Steven Houben, University of Lancaster (UK)
*	Bart Knijnenburg, Clemson University (USA)
*	Yong Ming Kow, City University of Hong Kong (Hong Kong)
*	Neha Kumar, Georgia Tech (USA)
*	Airi Lampinen, Stockholm University (Sweden)
*	Rainer Malaka, University of Bremen (Germany)
*	Albrecht Schmidt, University of Stuttgart (Germany)
*	Sarita Schoenebeck, University of Michigan (USA)
*	Stacey Scott, University of Guelph (Canada)
*	Bryan Semaan, Syracuse University (USA)
*	Beat Signer, Vrije Universiteit Brussel (Belgium)
*	Miriam Sturdee, Lancaster University (UK)
*	Jo Vermeulen, University of Calgary (Canada)
*	Jessica Vitak, University of Maryland (USA)
*	Yang Wang, Syracuse University (USA)
*	Pamela Wisniewski, University of Central Florida (USA)
*	Jill Woelfer, Google Inc (USA)
*	Roisin McNaney, Lancaster University (UK)
*	Michael Rohs, University of Hannover (Germany)

 

Upon Acceptance of your CHI Workshop

Please note the following milestones which must be met for all CHI
Workshops:

*	Workshop organizers will be notified of acceptance or rejection by
22 November 2017.
*	Authors of all accepted workshops will receive instructions on how
to submit the publication-ready copy of their Extended Abstract.
*	Workshop organizers will have until 8 December 2017 to submit their
final workshop descriptions and publicize their CfPs.
*	Workshop position paper submissions should be due no later than 2
February 2018.
*	Final acceptances for position papers must be completed by 22
February 2018. This will give participants enough time for early
registration to the conference.

 

Before the Conference

In addition, workshop organizers will be responsible for the following tasks
during the time leading up to the conference:

 

*	Publicize Your Workshop: Organizers of an accepted workshop must set
up and maintain their own website in which they provide further and updated
information about their workshop. The workshop page will be linked to from
the official CHI workshop site. In order to have a successful and
well-attended workshop, we recommend that you post your call for
participation early and widely (e.g. publicize on social media and on
relevant mailing lists, such as CHI-ANNOUNCEMENTS).
*	Solicit Position Papers from Potential Participants: While some
organizers may choose alternate formats, a position paper is generally 2-4
pages long and outlines the submitter’s view on the workshop theme and the
reasons for the submitter’s interest in the topic. The latest deadline for
any participant to submit a position paper should be no later than 2
February 2018.
*	Select Participants : Choose participants on the basis of position
papers submitted to you and your goals for the workshop. Acceptances must be
completed by 22 February 2018 or earlier.
*	Provide a Participant List : A list of confirmed participants should
be sent to the Workshop Chairs ([log in to unmask]
<mailto:[log in to unmask]> ).
*	Workshop sizes are provisionally capped to 25 participants. The
registration system will not allow more participants to register for your
workshop. Please contact the Workshop Chairs if it becomes necessary to
change the size of your accepted workshop. Workshops that do not attract at
least 10 paying participants may have to be cancelled by the Workshop
Chairs.
*	Distribute Position Papers and Pre-Workshop Materials: Materials
should be made accessible to participants well in advance of the workshop.
*	Develop a final agenda of workshop activities.
*	Develop a plan for any follow-up activities.

Accepted Workshop summaries of the organisers will be distributed in the CHI
Extended Abstracts, and will be available in the ACM Digital Library up to
two weeks prior to the first day of the conference.

 

At the Conference

The workshop organizers are expected to facilitate discussion, help maintain
productive interaction, and encourage participation. The emphasis should be
on group discussion, rather than on presentation of individual position
papers. Diversity of perspectives should be encouraged.

 

After the Conference

It is expected that workshop results will be communicated to a larger
audience. We ask workshop organizers to consider producing a report for
publication in ACM Interactions. We encourage additional avenues of
communication, such as organizing an informal Special Interest Group (SIG)
at the conference, preparing an edited book or special issues of journals
following the conference, or maintaining a website or email list to network
with others who might be interested.

 

Workshop Registration Fees for Organizers

Workshop organizers receive complimentary workshop registrations as follows:

*	one workshop organizer fee waived for a one-day workshop
*	two workshop organizer fees waived for a two-day workshop

 

All other organizers and participants who attend a workshop must pay the
workshop registration fee.

 

In addition to the workshop fees, all workshop attendees (including
organizers whose workshop fee has been waived) are required to register for
at least one day of the CHI conference.

 

CHI 2018 Symposia

Some weekend meetings will fall under a new type of interaction called
Symposia. These meetings are invited to participate by the conference
chairs, and this is not a venue for open submission. If you are a meeting
that falls under the Symposia umbrella, the way to submit your materials,
which should match the Workshop format, is to email your materials to the
Symposia chair. If you have questions about whether your meeting is being
considered as a Symposium, email the chairs at the address below.

 
Symposia are intended for larger meetings that are persistent features of
the CHI conference. If you are interested in being considered for a
Symposium slot in the future, email the workshop chairs
([log in to unmask] <mailto:[log in to unmask]> ).

 

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