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From:
Martin Halvey <[log in to unmask]>
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Martin Halvey <[log in to unmask]>
Date:
Mon, 23 Aug 2021 15:37:20 +0000
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Call for bids to host the 2024 ACM SIGIR Conference on Human Information Interaction and Retrieval (CHIIR)

We are soliciting bids for organizing ACM SIGIR Conference on Human Information Interaction and Retrieval (CHIIR) 2024, with the preferred location for 2024 being Europe (details on future locations are below). The main conference is expected to be three days, with two additional days for optional workshops and tutorials. We are looking for exciting bids that propose ways for researchers to interact and present their research, engage in discussions, build community and increase the audience. We are open to collocations with other events. Our preferred timing for the conference is in March or early April.

CHIIR provides a forum for the dissemination and discussion of research on the user-centered aspects of information interaction and information retrieval. CHIIR focuses on elements such as human involvement in search activities, and information seeking and use in context. In addition to studies of interactive systems to support information interaction and retrieval, CHIIR also encourages submissions on related topics. These include human-human information interaction, novel interaction paradigms, new evaluation methods, and research that draws upon related work in a range of communities such as sociology, ethnography, psychology, and human-computer interaction. We expect that accepted papers will contain rigorous evaluations of any new methods or measures that they propose, using techniques such as laboratory studies, field experiments, qualitative research designs, simulations of search behavior, or log analysis.

2024 Bid guidelines

Below please find the instructions for the formal bid for CHIIR 2024. The deadline for submitting the formal bids is Friday 29th October 2021. We anticipate sending notifications in early December 2021.

Contact any CHIIR Steering Committee member for additional information.

Formal bids for 2024 to Martin Halvey ([log in to unmask]<mailto:[log in to unmask]>).

Who May Bid

CHIIR will entertain bids from any group or organisation, provided that the geographical constraints are met. The preferred location for CHIIR 2024 is Europe, details on future locations are below.

ACM requires that the conference chair, or chairs, and the treasurer be members of the ACM. CHIIR further expects that those individuals will also be members of SIGIR and active in research communities related to interactive information retrieval.

The Proposal

The proposal is a description of how you will address the technical and logistical issues involved in running a high quality conference in the location you propose. A few pages should suffice, but you may use more space if necessary. If you wish you may contact previous organisers to request example bids, but criteria may have changed from previous years. The CHIIR steering committee may wish to discuss aspects of the bid with the proposers prior to making a decision on the success of the bid, and so a principal contact should be designated.

The proposal should include the following information:

  *   Your connection to the Interactive Information Retrieval research community. CHIIR expects that the conference chair or chairs will have extensive experience (e.g., having served in senior roles in related conferences) and a positive reputation in the field.
  *   Your experience in organizing and running technical conferences.
  *   If you have started to think about a team, provide that information as well. Please bear in mind that the PC chairs must be approved by the CHIIR steering committee and this does not happen until after a formal bid is accepted. We strongly encourage you to review ACM's guidelines for diversity<https://www.acm.org/diversity-inclusion/diverse-teams> while assembling your team of organizers, diversity in the team is strongly encouraged.
  *   Proposed dates. CHIIR is usually held in March but there is some flexibility to change or collocate. Potential conflicts with other conferences that take place at around the same time of the year should be considered (e.g., CHI and iConf). The conference is expected to be five days long: e.g. a day for tutorials, three days for the main conference, and a day for workshops. The desired paper submission deadline is usually around the middle to end of October.
  *   The suggested conference venue. The venue should be easily accessible for people attending from across the world. The main conference is typically single track, if you would like to propose new formats please feel free to discuss with the steering committee prior to your submission. We expect conference registration to be approximately 100-175 delegates. You will need access to an auditorium that can hold this number of people for the opening/closing sessions and the main conference. Rooms for holding tutorials and workshops should be available. In addition, there should be appropriate provisions made for holding a poster session. Nearby places for lunch and breaks should be specified. Details with regard to the proposed social program (banquet, welcome reception) are also expected. Suggesting a few alternatives for a venue is an option.
  *   Information about hotel, transportation and living costs, including information about how you might accommodate students at a reasonable cost should be included. If the location has hosted other technical conferences of roughly the same size it would be helpful to know about that as well. To help compare alternative proposals, please provide a summary of the estimated costs for the following individuals to attend the conference: (1) an ACM member who will attend the conference and a workshop, and who prefers to stay in the conference hotel or comparable accommodations, traveling from Boston, London, or Beijing; and (2) a student who will attend a tutorial, the conference, and a workshop, preferring quite cheap accommodations, traveling from the same three locations.
  *   A draft budget should be provided. If your bid is successful, you will need to complete the ACM Preliminary Approval Form and the ACM TMRF (Technical Meeting Request Form) form. The latter asks for a detailed budget. We suggest that you browse through http://www.acm.org/sigs/volunteer_resources/conference_manual/3-1cfm before preparing the budget draft.
  *   Committed sponsors (host universities may sponsor bids) should be specified, if applicable.
  *   The ability of the local community to provide organizational support for your involvement in the conference (e.g., support from department chairs, deans, or company management). Running a conference takes a significant amount of time, and it is important that you have a good local group of technical and administrative people with whom to work.
  *   Any additional information that you think is relevant.

Bid Assessment

The CHIIR Steering Committee will assess the bids based on the following criteria.

  *   CHIIR connection. A reasonable portion of the organizing committee should comprise the people with established connections to the CHIIR community.
  *   Diversity. A good amount of diversity in the organizing committee along the following dimensions: industry/academia, gender, race, geographic region, junior/senior researchers, etc.
  *   Location. Is the proposed venue accessible (physically, financially, visas, etc.) to a broad range of CHIIR attendees? How difficult is it to get to the venue location from points around the world?
  *   Costs. CHIIR has historically sought to be an affordable conference rather than a "flashy" or fancy conference. Is the proposed budget in keeping with this -- especially to make CHIIR a welcoming and affordable venue for students to attend. This includes having safe, but affordable hotels/accommodation nearby the venue.
  *   Student engagement. How easy and affordable would it be for students to attend the conference? What are the benefits for student attendees e.g. doctoral consortium, social event etc,?
  *   Remote attendance For environmental and accessibility reasons some bids may consider the inclusion of remote attendance as well as in person. If you do, how will this be supported? What experience will both sets of attendees have? What will be the added value of attendance in various modes?

Future Locations

To date, with the exception of 2021, CHIIR has operated a biannual North America/Europe rotation. It is the steering committee's intention that CHIIR 2025 will be somewhere outside of this regular North America/Europe rotation. With this in mind we would encourage any future interested parties to contact any member of the steering committee (https://chiir.org/committee.php) to discuss your interest at any point or as part of this bid cycle.

Important dates for formal bids for CHIIR 2024

  *   Bid submissions: Friday 29th October 2021 (AOE)
  *   Notifications: Early December 2021

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