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acmwe_sc <[log in to unmask]>
Tue, 7 Aug 2018 14:01:45 +0200
Bev Bachmayer <[log in to unmask]>
Bev Bachmayer <[log in to unmask]>
multipart/alternative; boundary="----=_NextPart_000_0120_01D42E57.2E2B2940"
To: Natasa Milic-Frayling <[log in to unmask]>
text/plain (6 kB) , text/html (18 kB)
Hi All


My main goal was to not start all over again.  So I hope this helps everyone
as a good start,  especially since both Natasa and Reyyan helped me create
it last October.


Last year email did not work for us.  We can use the ACMWE_SC email if you
would like.  But then we need someone responsible for collecting and putting
in our Drive so no proposal gets lost.


I have suggested that the upload be a PDF document,  they can create this in
any editor they prefer.  That way we are not tied to Word which also costs
money.  Most editors provide the possibility to create PDF.


Additionally I suggest that we put all this information on a  web page on
the current womENcourage with all the instructions so that everyone can see
it online.  We can then move it to our ACM-W Europe page when that is

An example is the SIGCHI proposal page


Please everyone send comments and suggestions and I will add the comments
and format it prettier so that it will be easy to add to the web page when
Alexandra is available.




From: acmwe_sc <[log in to unmask]> On Behalf Of Natasa
Sent: Tuesday, August 7, 2018 10:46 AM
To: [log in to unmask]
Subject: Re: Next womENcourage


Let's review the form properly before putting it online and advertising. 


Ruth already had a very good suggestion. We have a committee of smart people
who can spot if there is anything else missing or whether we want to include
anything else that will improve on our current process of organizing the
event (e.g., estimation of budget, local marketing effort, etc.).


Just one comment about the process. Not everyone is using Google docs and I
would not feel comfortable pushing people towards Google platform
(considering the reputation of these firms to track people, etc. - not
ethical). So, we need multiple formats - Google docs and Word template (that
people can download and then submit). 


Best regards, 



From: acmwe_sc [mailto:[log in to unmask]] On Behalf Of Lennon Ruth
Sent: 07 August 2018 09:09
To: [log in to unmask] <mailto:[log in to unmask]> 
Subject: Re: Next womENcourage


Hi All,


That is great Bev. Could you consider 1 more field/note. The venue must be
accessible to those with disabilities. Almost all venues are but it is worth
noting as one of the proposed venues this year was not suitable due to low
lighting, etc.




Ruth Lennon,

Office: RM2244

Computing Department,

Letterkenny Institute of Technology (LYIT),

Port Road, Letterkenny, Co. Donegal, Ireland, F92 FC93

Bóthar an Chalaidh, Leitir Ceanainn, Condae Dhún na nGall, Éire, F92 FC93

Tel: +353 74 91 86355








From: acmwe_sc <[log in to unmask] <mailto:[log in to unmask]>
> on behalf of Bev Bachmayer <[log in to unmask]
<mailto:[log in to unmask]> >
Sent: Tuesday 7 August 2018 06:24
To: [log in to unmask] <mailto:[log in to unmask]> 
Subject: Re: Next womENcourage 


Dear Steering Committee:

This is what we published last year in the October newsletter.  My
suggestion is that we make a google form with the basic information such as
Submitter,  Proposed Venue, contact information  to collect the responses
with them submitting a word/pdf document with the additional information.
The problem last year was that the proposals we received were scattered by
email to different people.  With a google form we can collect all in one

I have created the form at
/edit for review.  We can change the below text in the description at any

Call for Proposals:  

Proposals should include:
Names of organizer staff in the host city.  In order to be successful, we
need the help of a team of local volunteers to manage preparation and the
onsite coordination of the event. 
A short list of possible conference venues with the following information:
Transportation options (how do people get there from the airport?)
Attendance capacity
Layout of function space and costs for:
Function space
Audio-visual services
Any other fees or costs the venue requires.
A good conference venue is/has the following:
Easy to reach from the airport and the conference hotel
Adjoins or within walking distance to a suitable hotel which can accommodate
250 attendees
Excellent Internet connectivity
Accessible to as many attendees as possible
Reasonable access to transit for sightseeing

I do not think we need to have a meeting since we went over this quite a bit
last year.  I suggest you all put comments into the google form and we then
make an email vote. 

Note if I put the link in the newsletter we can edit the document until the
newsletter is published.


-----Original Message-----
From: Natasa Milic-Frayling <[log in to unmask]
<mailto:[log in to unmask]> > 
Sent: Tuesday, August 7, 2018 1:30 AM
To: Bev Bachmayer <[log in to unmask] <mailto:[log in to unmask]> >;
[log in to unmask] <mailto:[log in to unmask]> 
Cc: 'Natasa Milic-Frayling' <[log in to unmask] <mailto:[log in to unmask]> >
Subject: RE: Next womENcourage

Bev, All, 

The Steering Committee needs to create/review the proposal template before
we announce it. 
In the  newsletter and in our tweets/facebook/web site, we need to provide a
link to the template. 

Best regards, 

-----Original Message-----
From: acmwe_sc [mailto:[log in to unmask]] On Behalf Of Bev Bachmayer
Sent: 06 August 2018 19:58
To: [log in to unmask] <mailto:[log in to unmask]> 
Subject: Re: Next womENcourage


I was going to add a request for proposals in the Newsletter.

Working on the google form for submission.


-----Original Message-----
From: acmwe_sc <[log in to unmask] <mailto:[log in to unmask]>
> On Behalf Of Reyyan Ayfer
Sent: Monday, August 6, 2018 7:17 PM
To: [log in to unmask] <mailto:[log in to unmask]> 
Subject: Next womENcourage

Dear Steering Committee Members,

I wanted to remind that Ýt is time to start to find the place and organizers
of next womENcourage so that it will be possible to announce at the closing
of 2018 event. 

I am on holiday now and I will start working next week. How is your
schedule? Would you want me to try to set a meeting for this purpose?

With my best wishes.

Sent from a phone...