That is great. Please do invite Dorota and Rukiye. From your email it was not clear where the letter is going.


I expect that they will not immediately ask but we should have volunteer guidelines ready for them. At the moment we have drafts but not the final version for the Working Group volunteers.


In the invitation, please do refer to yourself as womENcourage Steering Committee (not the Celebration Steering Committee) and scope your statements accordingly. Below is some wording that may help.


Best regards,



Prof Natasa Milic-Frayling – Chair, ACM-WE mobile: +44 787 0566 404 – email: [log in to unmask] – skype: natasa-milic-frayling



Dear xxx


As womENcourage Steering Committee Chair, I would like to invite you to join the womENcourage Steering Committee (SC) and contribute to the future planning of womENcourage Celebrations.   


Through your work with the past ACM-WE Celebrations and ACM related activities, we recognize your exceptional commitment and dedication to supporting women in computing.


The womENcourage SC promotes the mission and vision of ACM-WE through facilitating the organization of womENcourage Celebrations.  We focus on all organizational aspects ensuring the quality and continuity of this important community event.   

We believe that with your help we can provide future organizing committees the support and direction they need for future events. The SC committee meets monthly for one hour and members typically spend 5 additional hours per month on related activities.

We are confident that you would be an excellent addition to our Committee and we look forward to your reply. Should you have any question or require further information, please do not hesitate to contact me.

Best regards,

Bev Bachmayer 

Chair, womENcourage Steering Committee



From: Bev Bachmayer [mailto:[log in to unmask]]
Sent: 02 September 2019 15:10
To: 'Natasa Milic-Frayling' <[log in to unmask]>; [log in to unmask]
Subject: RE: Invitation to join Celebrations Steering Committee DRAFT review


Dear Natasa,


In the last meeting,  we agreed that we would invite Rukiye and Dorota to join the committee.    Both of these volunteers were suggested in your previous email.  Everyone on the committee agreed that we should invite them.  Check the meeting minutes here.

I am not sure I have seen the process for volunteer recruitment spelled out.  Perhaps you can send me the link.


Even so,  the steering committee believe that for the womENcourage Steering Committee we should not do an open call in the newsletter but draw from previous organizing committees.   

Therefore,  I do not believe that an announcement in the newsletter is necessary.


I would really like to hear more about volunteer recruitment,  perhaps you can add to the agenda of our meeting in Rome.




From: acmwe_sc <[log in to unmask]> On Behalf Of Natasa Milic-Frayling
Sent: Monday, September 2, 2019 3:57 PM
To: [log in to unmask]
Subject: Re: Invitation to join Celebrations Steering Committee DRAFT review


Bev, Ruth,  

As you know we are centralizing the volunteer recruitment and need to provide all the information that volunteers need uniformly across working groups and activities.

The womENcourage Steering Committee would need to follow the same process. So, I suggest that we use the letter that you prepared to create an announcement for the next newsletter and put the same on the Web site.


Note, because of the recent re-org we will need to think how to align Celebration management so that we can feed into the International ACM-WE structure.

So, please do continue to use womENcourage Steering Committee (not Celebration Steering Committee).


I am happy to set up a call to discuss the volunteer recruitment specifically. I am sure that we will be able to attract talented volunteers to assist. We already have several individuals with experience that can be invited and we can invite new ones.  Let me know when would be good time to talk.

Best regards,



Prof Natasa Milic-Frayling – Chair, ACM-WE – mobile: +44 787 0566 404 – email: [log in to unmask] – skype: natasa-milic-frayling





From: acmwe_sc [mailto:[log in to unmask]] On Behalf Of Lennon Ruth
Sent: 02 September 2019 14:05
To: [log in to unmask]
Subject: Re: Invitation to join Celebrations Steering Committee DRAFT review


Hi All,


I think that the letter is perfect. I know that this has come up before but I would like to mention it again. I think that it is a very little thing to ask that the volunteers that we work with are members of the ACM. I think that it shows a level of commitment from the very beginning. We probably shouldn't mention it here but it is something we should consider.




Ruth Lennon,

Office: RM2244

Computing Department,

Letterkenny Institute of Technology (LYIT),

Port Road, Letterkenny, Co. Donegal, Ireland, F92 FC93

Bóthar an Chalaidh, Leitir Ceanainn, Condae Dhún na nGall, Éire, F92 FC93

Tel: +353 74 91 86355


lyit Corporate Name 01_L


cid:image003.png@01D062F9.74585870  cid:image004.png@01D062F9.74585870  cid:image005.png@01D062F9.74585870


From: acmwe_sc <[log in to unmask]> on behalf of Bev Bachmayer <[log in to unmask]>
Sent: Monday 2 September 2019 13:55
To: [log in to unmask] <[log in to unmask]>
Subject: Invitation to join Celebrations Steering Committee DRAFT review


Hi everyone,


So sorry it has taken me so long to get this to you. 


Here is the draft email


Please review the draft in the next few days,  I would like to send by end of the week.



Bev Bachmayer

Supporter Chair womENcourage 2014-2019

Chair womENcourage Steering Committee