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Dear Bara and Olga,

Thank you very much for your very timely information,  our SC meeting is the 3rd Monday of every month in the afternoon,  so this information can be discussed on Monday 19th and we will respond early next week.

Our listserv email address is [log in to unmask] ,  this copies everyone involved with the steering committee.  We all will appreciate it if you can use that email to contact us.

Yes please do use the drive for organizing the event.  It is supported by ACM and therefore will remain available until eternity :-).  Seriously it means that everything is available for follow on events to access.

I believe that Friday's are good for most,  this does change as the Academic year changes as I am sure you are aware.  Best way to find the best time I believe is with a doodle poll sent to the mailing list.

I hope I answered all your questions.  Please feel free if you have more questions.

Bev 

womENcourage Steering Committee Chair.

On Thu, 15 Oct 2020 at 12:19, Bara Buhnova <[log in to unmask]> wrote:

Dear ACM-W SC,

The preparations of womENcourage 2021 are on its way and it is a truly exciting journey. We have a couple of points to bring to your hands for your next SC meeting:

1. Conference Chairs
We are happy to announce that Olga (Olga Maximova) and I (Barbora Buhnova) will serve as the conference chairs. You have our email contacts in the CC, my ACM membership number is 8940879. These emails work as google identities, so please use them to give us edit access to the ACM womENcourage 2021 google drive folder so that we can populate it with our organization information (if we understand correctly that you prefer all our organization happening there), i.e.:
https://drive.google.com/drive/u/2/folders/1fBHtWV2hmSqy_4_Ooqhc374AKOkfIyhI

2. Organizing Committee
Once we have access to the folder, we will move there also the list of our organizing committee roles and members. You can find the current copy attached, so far avoiding the surnames and contacts of the candidates due to the control over the privacy of this information.

3. Theme
We propose the theme of the celebration to be “Bridging communities to foster innovation”, because that is something which we (Czechitas) are strong in. Please let us know if you agree.

4. Website and logo
The logo and the website are being designed now. Soon we will share with you how we envision it. Regarding the website, the responsible person on our side is Marek Sedlak (also in CC). Could you please pair Marek with the past website chair or a person in the SC responsible for the website, so that they can synchronize on the expected content and technical details? Thanks a lot!

5. Monthly meetings
We would like to find the day and time of our monthly meetings and plan the first one. We have a number of points that we would like to discuss in the first meeting with you (we will populate them in a document in google drive folder once we have edit access). We propose the monthly meetings to be on Fridays (once a month) if we are able to find a timeslot fitting you, the SC. We are flexible with time, could you please tell us what time slots are possible on Fridays for you?

6. Communication
Which email(s) shall we use to send these monthly reports and communicate with the SC? I now use the emails I have from our previous conversation, but likely there is a better way - an SC mailing list? Or just the chair of the SC? A dedicated person on your side?

Thank you very much for your support!

Bara and Olga
womENcourage 2021 Conference Chairs

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