Hi All,

Please see Bara's email below.


-------- Forwarded Message --------
Subject: ACM womEncourage 2021 Prague - February reporting
Date: Tue, 16 Feb 2021 08:11:36 +0100
From: Bara Buhnova <[log in to unmask]>
To: [log in to unmask] <[log in to unmask]>, Olga Maximová <[log in to unmask]>
CC: Ondřej Čejka <[log in to unmask]>, Dita Přikrylová <[log in to unmask]>

Dear womENcourage SC,

We hope you are safe and healthy, enjoying some sunny snowy days.

We are sending a short report on our womENcourage 2021 conference preparations.

  1. New OC members We are happy to welcome two wonderful women who accepted our invitation to join the Organizing Committee in role of international co-chairs:

Sue Black (https://sueblack.co.uk/) will in the role of a Publicity co-chair help us to let the academic community know about the conference. Sue is a great inspiration for many and we are really happy to have her on board. 

Monika Kovacovska will in the role of a Hackathon co-chair help us with her expertise on organizing global online hackathons. She is Head of Global Exec with great experience on this https://www.theglobalexec.com/problem-solving-global-hackathons

  1. Slack workspace As we are quite large already, we have created a Slack workspace, which we are happy to invite you to as well, if you agree: https://womencourage2021.slack.com/

  1. Budget 

Thank you for your feedback and recommendations regarding our budget - we have incorporated your suggestions and this is the current version. It is saved in our shared drive. The major changes are around registration fees as per your advice, we also itemized virtual and physical attendance, and sponsoring packages are also up to date now.

  1. Registration system 

We liaised with Bev and Rukyie about the registration system Cvent. If it is obligatory to use Cvent - as opposed to the inhouse system that our PCO uses we might need some further information on handling the VAT after the conference. Barbora Frycova, our Finance Chair and the PCO will join the meeting to find out more. 

  1. Supporters Sponsorship packages have been finalised and we are reaching out to supporters locally but mainly internationally - the US Embassy, American Chamber of Commerce, Google, Informatics Europe, Honeywell etc.

  2. Hybrid vs. virtual conference So far, we are still optimistic and planning the conference as hybrid. We will do so by May 31 when we will make a decision if we keep it hybrid or might switch to virtual. We want to keep the hybrid organization if possible.

Next call

February monthly meeting with ACM on Feb 26th

Link: https://meet.google.com/qbo-tygb-wvi 

Points to discuss

  • Shall we add you to the Slack workspace? Who to add?

  • Registration system

  • Experience with Career Fair from past conferences

  • Experience with Scholarships from past conferences

Thank you very much for your support.

Bara and Olga

womENcourage 2021 Conference Chairs

Studuj s námi IT celé jaro.

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