My bad Dorota, I didn’t check the time zone. 

Thank yo!

Rukiye

Sent from my iPhone

> On 15 Apr 2021, at 20:14, Dorota Filipczuk <[log in to unmask]> wrote:
> 
> 
> Thanks! The call documents are now updated with those dates:
> Website draft: https://docs.google.com/document/d/1BCHJNRLQOoeyiS20AMv51Vj0wCRLQOr5j1BcBl6jPiA/edit?usp=sharing
> EoI submission template: https://drive.google.com/file/d/1JbnmpLf385N74v_ze8UxhTVqnIXdkpk8/view?usp=sharing
> EoI submission form: https://forms.gle/meb73W21AXLvfkGE9
> Full Proposal template: https://drive.google.com/file/d/10QiEIxQqZz0vBa8vnjzrXlNt0X5bT-2f/view?usp=sharing
> Full Proposal submission form: https://forms.gle/FPzH7m8Zax963JVz9
> Best,
> Dorota
> 
>> On Thu, 15 Apr 2021 at 16:54, Lennon Ruth <[log in to unmask]> wrote:
>> Hi All,
>> 
>> This looks good. Thanks, Dorota.
>> 
>> Regards,
>> 
>> Ruth Lennon,
>> Chair of ACM-W Europe, https://acmweurope.acm.org/ 
>> <Outlook-ytnbanlx.png>
>> 
>> Senior Member of IEEE; Senior Member of the ACM
>> Chair of NSAI/ICTSCC/SC 11; ISO/IEC JTC 1/WG 38 Member 
>> Office: RM2244
>> Computing Department,
>> Letterkenny Institute of Technology (LYIT),
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>> Tel: +353 74 91 86355
>> Pronouns: she|her|hers
>> Office Hours: Monday 10-12:30, Thursday 9:30-11:30, Friday 10:00-13:00
>>  
>> Note: Although I may sometimes respond to messages outside of core working hours that does not mean that you should feel any need to respond at that time. This also does not mean that I am normally contactable outside of core working hours.  It is simply that work flexibility is key for me.  Core working hours for LYIT  academic staff are 9:30-5:30 IST/BST during term time. Email turn-around may be 2 days or more depending on my workload. If you feel that your message is lost, after 2 days feel free to resend it.
>> 
>> 
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>>  
>> www.lyit.ie
>>   
>>      
>> <Outlook-0youdlkc.png>
>> 
>> From: acmwe_sc <[log in to unmask]> on behalf of Dorota Filipczuk <[log in to unmask]>
>> Sent: Thursday 15 April 2021 16:44
>> To: [log in to unmask] <[log in to unmask]>
>> Subject: Re: Call for womENcourage 2023 Proposals: Proposed Changes
>>  
>> [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.
>> 
>> Hi Bev,
>> 
>> How about this revised timeline?
>> Call announced in the newsletter: 10 May 2021
>> EoI submission deadline: 17 June 2021 23:59 AoE
>> Notification of a successful EoI proposal: by 25 June 2021
>> Full Proposal deadline: 12 August 2021 23:59 AoE
>> Notification of a successful Proposal: by 1 October 2021 (given that 22-24 Sept is womENcourage 2021)
>> Meeting with the successful host: 18 October 2021 (this is the date of our regular SC meeting)
>> womENcourage 2023: 20-22 September 2023
>> Best,
>> Dorota
>> 
>> On Thu, 15 Apr 2021 at 15:56, Bev Bachmayer <[log in to unmask]> wrote:
>> Hi,
>> 
>> Thanks so much Dorota for doing this,  It looks great.
>> 
>> I am concerned that we will not be able to properly publish the call with only one month before the EoI due date,  The newsletter has already gone out for this month and the next will not go out until the 10th of next month.  I believe we need to push out all of the dates by one month.
>> 
>> Bev
>> 
>> On Thu, 15 Apr 2021 at 15:27, Dorota Filipczuk <[log in to unmask]> wrote:
>> Hi Rukiye,
>> 
>> Thanks for your response. 13 May 2021 23:59 AoE is essentially Friday, 14 May 2021 14:59 in Turkey / 13:59 CEST / 12:59 BST.
>> 
>> Best,
>> Dorota
>> 
>> On Thu, 15 Apr 2021 at 13:31, Rukiye ALTIN <[log in to unmask]> wrote:
>> Dear Dorota,
>> 
>> Thank you very much for the amazing work. I agree with the chair suggestions. It'll make the work easier. I know from my experiences, registration at least needs two chairs. 
>> 
>> For the dates, would it be nice if we follow weekdays? Like Fridays can be the last day of the submission. I added my suggestions in red below:
>> 
>> Please let me know what you think of these dates:
>> EoI submission deadline: 13 May 2021 23:59 AoE / 14 May 2021  23:59 AoE   
>> Notification of a successful EoI proposal: by 21 May 2021 
>> Full Proposal deadline: 15 July 2021 23:59 AoE / 16 June  2021 23:59 AoE
>> Notification of a successful Proposal: by 20 August 2021 
>> Meeting with the successful host: 18 October 2021  
>> womENcourage 2023: 20-22 September 2023
>> Best,
>> Rukiye
>> 
>> On Tue, Apr 13, 2021 at 7:29 PM Dorota Filipczuk <[log in to unmask]> wrote:
>> Dear All,
>> 
>> As discussed in the last meeting, I have reviewed the call documents. Here are the updated links:
>> EoI submission template: https://drive.google.com/file/d/1JbnmpLf385N74v_ze8UxhTVqnIXdkpk8/view?usp=sharing
>> EoI submission form: https://forms.gle/meb73W21AXLvfkGE9
>> Full Proposal template: https://drive.google.com/file/d/10QiEIxQqZz0vBa8vnjzrXlNt0X5bT-2f/view?usp=sharing
>> Full Proposal submission form: https://forms.gle/FPzH7m8Zax963JVz9
>> Here is the updated website draft for this call: https://docs.google.com/document/d/1BCHJNRLQOoeyiS20AMv51Vj0wCRLQOr5j1BcBl6jPiA/edit?usp=sharing.
>> 
>> Please let me know what you think of these dates:
>> EoI submission deadline: 13 May 2021 23:59 AoE
>> Notification of a successful EoI proposal: by 21 May 2021
>> Full Proposal deadline: 15 July 2021 23:59 AoE
>> Notification of a successful Proposal: by 20 August 2021
>> Meeting with the successful host: 18 October 2021
>> womENcourage 2023: 20-22 September 2023
>> Proposed changes to the Full Proposal template:
>> Questions about Virtual Participation:
>> `We strongly encourage hosts to plan for participation of virtual attendees who cannot travel to the event. How will you support virtual attendees?'
>> `Do you have experience hosting hybrid events, i.e. any conferences or workshops that included participants attending both in person and virtually?'
>> I wonder if it would be a good idea to also add a clarification that there should be one local and one international chair for each of the roles on the organising committee. What do you think? 
>> `The organizing committee should include at minimum the following positions: Programme Chair, Poster Chair, Workshop Chair, Marketing Chair and Sponsorship/Supporter Chair, Career Fair Chair and Hackathon Chair. There should be at minimum two organising committee members assigned to each of these positions, including one local and one international chair.'
>> Please let me know whether there is anything else you think should be included.
>> 
>> Kind regards,
>> Dorota
>> 
>> 
>> 
>> 
>> 
>> 
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>> 
>> -- 
>> Dr. Rukiye ALTIN
>> METU DFS - ICT Teacher
>> 
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