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Dear womENcourage SC,


We hope you are safe and healthy, enjoying the arrival of Summer.


We are sending a report on our womENcourage 2021 conference 
preparations. The key aspects of the past month were:


Conference (General) Chairs

  *

    Currently working with the external partner Guarant on the online
    platform- testing and reviewing. Supporting our teams - finalising
    and closing the deals with supporters, helping with publicity,
    testing registrations, filling the program.


Program Chair

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    With the start of the registration on June 1, we also started
    announcing the keynote speakers. The list of published ones is at
    https://womencourage.acm.org/2021/keynotes-and-panels/
    <https://womencourage.acm.org/2021/keynotes-and-panels/>and we are
    announcing them also in the dedicated slack channel
    #keynotes-panels-roundtables.


Poster Chairs

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    On June 1, we notified the authors of accepted posters. Overall, 28
    high-quality posters have been accepted to appear in the program and
    contribute actively to the program. The acceptance letter included
    an information about Scholarship application data (June 10).


Workshop and Tutorial Chairs

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    On June 1, we notified the authors of accepted workshops and
    tutorials. Overall, we will have 3 workshops and 4 tutorials, all
    short (90 minutes). Enrollment to the workshops with limited
    capacity will be opened on July 27, and all registered participants
    invited to enroll after July 20, which is the early registration date.


Career Fair Chair(s)

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    We are now starting the virtualization platform where each partner
    will have their space to upload material, videos, and engage in text
    chat and 1on1 video chat with the participants. Additional group
    video chat link can be inserted in the platform by the company if
    they prefer group video chat.


Hackathon Chairs

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    Hackathon timeline was finalized. Registration to hackathon will be
    organized with a separate registration form. The registered
    participants will be prompted and encouraged to register for the
    hackathon after July 20, which is the early registration date.


Scholarship Chair(s)

  *

    On June 10, there was the scholarship application deadline, 26
    participants applied for scholarships. The number is likely
    influenced by the fact that the registration fee is very low this year.


Local Arrangements Chair

  *

    Participation engagement is being designed. We like the idea of a
    Kahoot game - a little “Did you know” test or something along those
    lines.


Publicity Chairs

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    Registrations opened on June 1 - information published on our social
    media and the Publicity chair will coordinate the publishing plan
    with everyone helping with this agenda.

  *

    We are about to do publicity around Thank You to our Supporters and
    definitely more about keynote speakers.

  *

    The information about the conference is heavily communicated on
    different events, e.g. this week with 9 initiatives engaging women
    in tech across Europe and the EUGAIN network (https://eugain.eu/).


Supporters Chairs

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    Negotiating with SAP and Accenture. If they support us, this part of
    the conference preparations will be very successful.


Registration and Virtualization Chair

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    Registrations are open and first attendees are registering.
    Virtualisation platform is being setup at the moment. We have
    prepared some initial videos about using the platform for the
    organizing team, which will be shared with the team soon.


Finance Chair

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    Budget up to date, no major concerns now.


The information is also in the google drive:

https://docs.google.com/document/d/1GN4yeuslGegej2-Bcdv8tmAoPM08AhizQ71QnnAZDSY/edit 
<https://docs.google.com/document/d/1GN4yeuslGegej2-Bcdv8tmAoPM08AhizQ71QnnAZDSY/edit>


Questions:

 1.

    Have SIGCHI transferred the funds to ACM-W directly?

 2.

    Who is the owner of FB page womENcourage
    https://m.facebook.com/womencourage/
    <https://m.facebook.com/womencourage/>

Could we ask for some more publicity there as well?


Next call

June monthly meeting is on June 25th on Zoom, at 3 pm CEST time

https://cesnet.zoom.us/j/93923635104?pwd=SllnSjJDYnl3dUpHRVJpRm1XMG83QT09 
<https://cesnet.zoom.us/j/93923635104?pwd=SllnSjJDYnl3dUpHRVJpRm1XMG83QT09>

(Meeting ID: 939 2363 5104, Passcode: 915764)


Thank you very much for your support.


Bara and Olga

womENcourage 2021 Conference Chairs

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