Hi All,

Thank you for your responses. I'm adding Cigdem to this conversation.

Hi Cigdem,

We received no Expressions of Interest (EoI) to host womENcourage 2023 and would like to re-open the call. Can we ask you to update the website (https://acmweurope.acm.org/celebrations/), and to announce in the next newsletter that the submission deadlines for EoI and Full Proposals have been extended? 

Here is the updated timeline: 
EoI submission deadline: 11 November 2021 23:59 AoE
Notification of a successful EoI: by 29 November 2021
Full Proposal deadline: 27 January 2022 23:59 AoE 
Notification of a successful Proposal: by 1 March 2022

Suggested changes to the website content are in this document: https://docs.google.com/document/d/1BCHJNRLQOoeyiS20AMv51Vj0wCRLQOr5j1BcBl6jPiA/edit?usp=sharing.

I updated the dates in the submission templates and forms, but the links to them should be the same as before:
EoI submission template: https://drive.google.com/file/d/1JbnmpLf385N74v_ze8UxhTVqnIXdkpk8/view?usp=sharing
EoI submission form: https://forms.gle/meb73W21AXLvfkGE9
Full Proposal template: https://drive.google.com/file/d/10QiEIxQqZz0vBa8vnjzrXlNt0X5bT-2f/view?usp=sharing
Full Proposal submission form: https://forms.gle/FPzH7m8Zax963JVz9

Thank you very much.

Best,
Dorota

On Wed, 21 Jul 2021 at 13:01, Núria Castell <[log in to unmask]> wrote:

Thanks, Dorota, for this detailed timeline.

That's fine.

I agree with Bev, we should encourage our contacts.

Núria

El 20/07/2021 a las 15:26, Dorota Filipczuk escribió:
Dear All,

As discussed yesterday, here is a new timeline proposal for the 2023 call:

EoI submission deadline: 11 November 2021 23:59 AoE 

Regular SC Meeting: 15 November 2021, 16:00 CET 
Our regular meeting is currently planned for this date.

Special SC Meeting to discuss the 2023 EoI: 22 November 2021, 16:00 CET 
To review the EoI proposals and decide which ones will move forward, we could schedule a special meeting one week after our regular meeting.

Notification of a successful EoI: by 29 November 2021
This would be one week after our special meeting.

Full Proposal deadline: 27 January 2022 23:59 AoE 
This is two months after the EoI notification, but in the meantime, there are also the holidays and universities have exams.

Special SC Meeting to discuss the 2023 Full Proposals: 7 February 2022, 16:00 CET
We could plan to have two weeks to review the proposals, and meet on Monday, 7 Feb to discuss the proposals and think of any questions we would like to send to the potential hosts.

Regular SC Meeting: 21 February 2022, 16:00 CET 
This regular meeting is two weeks after the special meeting. If by then we receive answers to our questions, we could make our final decision in this meeting.

Notification of a successful Proposal: by 1 March 2022 
This is one month after the Full Proposal submission deadline. If necessary, this date would allow us to potentially have another special meeting (e.g. on Monday, 28 Feb) to make our final decision.

What do you think of this timeline?

Kind regards,
Dorota

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Núria Castell Ariño
Professora Titular
Universitat Politècnica de Catalunya
BarcelonaTECH

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