This looks reasonable to me.  I would not want it to go any later.

 

We will need to encourage the proposals from all of our contacts.

 

Bev

 

From: acmwe_sc <[log in to unmask]> On Behalf Of Dorota Filipczuk
Sent: Tuesday, July 20, 2021 6:27 AM
To: [log in to unmask]
Subject: Re: Call for womENcourage 2023 Proposals: Proposed Changes

 

Dear All,

 

As discussed yesterday, here is a new timeline proposal for the 2023 call:

 

EoI submission deadline: 11 November 2021 23:59 AoE 


Regular SC Meeting: 15 November 2021, 16:00 CET 

Our regular meeting is currently planned for this date.


Special SC Meeting to discuss the 2023 EoI: 22 November 2021, 16:00 CET 

To review the EoI proposals and decide which ones will move forward, we could schedule a special meeting one week after our regular meeting.


Notification of a successful EoI: by 29 November 2021

This would be one week after our special meeting.


Full Proposal deadline: 27 January 2022 23:59 AoE 

This is two months after the EoI notification, but in the meantime, there are also the holidays and universities have exams.


Special SC Meeting to discuss the 2023 Full Proposals: 7 February 2022, 16:00 CET

We could plan to have two weeks to review the proposals, and meet on Monday, 7 Feb to discuss the proposals and think of any questions we would like to send to the potential hosts.

 

Regular SC Meeting: 21 February 2022, 16:00 CET 

This regular meeting is two weeks after the special meeting. If by then we receive answers to our questions, we could make our final decision in this meeting.


Notification of a successful Proposal: by 1 March 2022 

This is one month after the Full Proposal submission deadline. If necessary, this date would allow us to potentially have another special meeting (e.g. on Monday, 28 Feb) to make our final decision.

 

What do you think of this timeline?

 

Kind regards,

Dorota

 

On Thu, 15 Apr 2021 at 18:14, Dorota Filipczuk <[log in to unmask] <mailto:[log in to unmask]> > wrote:

Thanks! The call documents are now updated with those dates:

*	Website draft: https://docs.google.com/document/d/1BCHJNRLQOoeyiS20AMv51Vj0wCRLQOr5j1BcBl6jPiA/edit?usp=sharing
*	EoI submission template: https://drive.google.com/file/d/1JbnmpLf385N74v_ze8UxhTVqnIXdkpk8/view?usp=sharing
*	EoI submission form: https://forms.gle/meb73W21AXLvfkGE9
*	Full Proposal template: https://drive.google.com/file/d/10QiEIxQqZz0vBa8vnjzrXlNt0X5bT-2f/view?usp=sharing
*	Full Proposal submission form: https://forms.gle/FPzH7m8Zax963JVz9

Best,

Dorota

 

On Thu, 15 Apr 2021 at 16:54, Lennon Ruth <[log in to unmask] <mailto:[log in to unmask]> > wrote:

Hi All,

 

This looks good. Thanks, Dorota.

 

Regards,

 

Ruth Lennon,

Chair of ACM-W Europe, https://acmweurope.acm.org/ 

Senior Member of IEEE; Senior Member of the ACM

Chair of NSAI/ICTSCC/SC 11; ISO/IEC JTC 1/WG 38 Member 

Office: RM2244

Computing Department,

Letterkenny Institute of Technology (LYIT),

Port Road, Letterkenny, Co. Donegal, Ireland, F92 FC93

Bóthar an Chalaidh, Leitir Ceanainn, Condae Dhún na nGall, Éire, F92 FC93

Tel: +353 74 91 86355

Pronouns: she|her|hers

Office Hours: Monday 10-12:30, Thursday 9:30-11:30, Friday 10:00-13:00

 

Note: Although I may sometimes respond to messages outside of core working hours that does not mean that you should feel any need to respond at that time. This also does not mean that I am normally contactable outside of core working hours.  It is simply that work flexibility is key for me.  Core working hours for LYIT  academic staff are 9:30-5:30 IST/BST during term time. Email turn-around may be 2 days or more depending on my workload. If you feel that your message is lost, after 2 days feel free to resend it.

 

 



 

 <http://www.lyit.ie/> www.lyit.ie

  

 <https://www.facebook.com/lyit.welcome?ref=hl>      

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> 
  _____  


 <https://www.facebook.com/lyit.welcome?ref=hl> From: acmwe_sc <[log in to unmask]> on behalf of Dorota Filipczuk <[log in to unmask]>
Sent: Thursday 15 April 2021 16:44
To: [log in to unmask] <[log in to unmask]>
Subject: Re: Call for womENcourage 2023 Proposals: Proposed Changes 

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.

 <https://www.facebook.com/lyit.welcome?ref=hl> Hi Bev, 

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> How about this revised timeline?

 <https://www.facebook.com/lyit.welcome?ref=hl> *        Call announced in the newsletter: 10 May 2021

 <https://www.facebook.com/lyit.welcome?ref=hl> *        EoI submission deadline: 17 June 2021 23:59 AoE

 <https://www.facebook.com/lyit.welcome?ref=hl> *        Notification of a successful EoI proposal: by 25 June 2021

 <https://www.facebook.com/lyit.welcome?ref=hl> *        Full Proposal deadline: 12 August 2021 23:59 AoE

 <https://www.facebook.com/lyit.welcome?ref=hl> *        Notification of a successful Proposal: by 1 October 2021 (given that 22-24 Sept is womENcourage 2021)

 <https://www.facebook.com/lyit.welcome?ref=hl> *        Meeting with the successful host: 18 October 2021 (this is the date of our regular SC meeting)

 <https://www.facebook.com/lyit.welcome?ref=hl> *        womENcourage 2023: 20-22 September 2023

 <https://www.facebook.com/lyit.welcome?ref=hl> Best,

 <https://www.facebook.com/lyit.welcome?ref=hl> Dorota

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> On Thu, 15 Apr 2021 at 15:56, Bev Bachmayer <[log in to unmask]> wrote:

 <https://www.facebook.com/lyit.welcome?ref=hl> Hi, 

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> Thanks so much Dorota for doing this,  It looks great.

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> I am concerned that we will not be able to properly publish the call with only one month before the EoI due date,  The newsletter has already gone out for this month and the next will not go out until the 10th of next month.  I believe we need to push out all of the dates by one month.

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> Bev

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> On Thu, 15 Apr 2021 at 15:27, Dorota Filipczuk <[log in to unmask]> wrote:

 <https://www.facebook.com/lyit.welcome?ref=hl> Hi Rukiye, 

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> Thanks for your response. 13 May 2021 23:59 AoE is essentially Friday, 14 May 2021 14:59 in Turkey / 13:59 CEST / 12:59 BST.

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> Best,

 <https://www.facebook.com/lyit.welcome?ref=hl> Dorota

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> On Thu, 15 Apr 2021 at 13:31, Rukiye ALTIN <[log in to unmask]> wrote:

 <https://www.facebook.com/lyit.welcome?ref=hl> Dear Dorota, 

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> Thank you very much for the amazing work. I agree with the chair suggestions. It'll make the work easier. I know from my experiences, registration at least needs two chairs. 

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> For the dates, would it be nice if we follow weekdays? Like Fridays can be the last day of the submission. I added my suggestions in red below:

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> Please let me know what you think of these dates:

 <https://www.facebook.com/lyit.welcome?ref=hl> *        EoI submission deadline: 13 May 2021 23:59 AoE / 14 May 2021  23:59 AoE   

 <https://www.facebook.com/lyit.welcome?ref=hl> *        Notification of a successful EoI proposal: by 21 May 2021 

 <https://www.facebook.com/lyit.welcome?ref=hl> *        Full Proposal deadline: 15 July 2021 23:59 AoE / 16 June  2021 23:59 AoE 

 <https://www.facebook.com/lyit.welcome?ref=hl> *        Notification of a successful Proposal: by 20 August 2021 

 <https://www.facebook.com/lyit.welcome?ref=hl> *        Meeting with the successful host: 18 October 2021  

 <https://www.facebook.com/lyit.welcome?ref=hl> *        womENcourage 2023: 20-22 September 2023

 <https://www.facebook.com/lyit.welcome?ref=hl> Best,

 <https://www.facebook.com/lyit.welcome?ref=hl> Rukiye

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> On Tue, Apr 13, 2021 at 7:29 PM Dorota Filipczuk <[log in to unmask]> wrote:

 <https://www.facebook.com/lyit.welcome?ref=hl> Dear All, 

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> As discussed in the last meeting, I have reviewed the call documents. Here are the updated links:

*	 <https://www.facebook.com/lyit.welcome?ref=hl> EoI submission template: https://drive.google.com/file/d/1JbnmpLf385N74v_ze8UxhTVqnIXdkpk8/view?usp=sharing
*	 <https://www.facebook.com/lyit.welcome?ref=hl> EoI submission form: https://forms.gle/meb73W21AXLvfkGE9
*	 <https://www.facebook.com/lyit.welcome?ref=hl> Full Proposal template: https://drive.google.com/file/d/10QiEIxQqZz0vBa8vnjzrXlNt0X5bT-2f/view?usp=sharing
*	 <https://www.facebook.com/lyit.welcome?ref=hl> Full Proposal submission form: https://forms.gle/FPzH7m8Zax963JVz9

 <https://www.facebook.com/lyit.welcome?ref=hl> Here is the updated website draft for this call: https://docs.google.com/document/d/1BCHJNRLQOoeyiS20AMv51Vj0wCRLQOr5j1BcBl6jPiA/edit?usp=sharing.

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> Please let me know what you think of these dates:

*	 <https://www.facebook.com/lyit.welcome?ref=hl> EoI submission deadline: 13 May 2021 23:59 AoE
*	 <https://www.facebook.com/lyit.welcome?ref=hl> Notification of a successful EoI proposal: by 21 May 2021
*	 <https://www.facebook.com/lyit.welcome?ref=hl> Full Proposal deadline: 15 July 2021 23:59 AoE
*	 <https://www.facebook.com/lyit.welcome?ref=hl> Notification of a successful Proposal: by 20 August 2021
*	 <https://www.facebook.com/lyit.welcome?ref=hl> Meeting with the successful host: 18 October 2021
*	 <https://www.facebook.com/lyit.welcome?ref=hl> womENcourage 2023: 20-22 September 2023

 <https://www.facebook.com/lyit.welcome?ref=hl> Proposed changes to the Full Proposal template:

*	 <https://www.facebook.com/lyit.welcome?ref=hl> Questions about Virtual Participation:

*	 <https://www.facebook.com/lyit.welcome?ref=hl> `We strongly encourage hosts to plan for participation of virtual attendees who cannot travel to the event. How will you support virtual attendees?'
*	 <https://www.facebook.com/lyit.welcome?ref=hl> `Do you have experience hosting hybrid events, i.e. any conferences or workshops that included participants attending both in person and virtually?'

*	 <https://www.facebook.com/lyit.welcome?ref=hl> I wonder if it would be a good idea to also add a clarification that there should be one local and one international chair for each of the roles on the organising committee. What do you think? 

*	 <https://www.facebook.com/lyit.welcome?ref=hl> `The organizing committee should include at minimum the following positions: Programme Chair, Poster Chair, Workshop Chair, Marketing Chair and Sponsorship/Supporter Chair, Career Fair Chair and Hackathon Chair. There should be at minimum two organising committee members assigned to each of these positions, including one local and one international chair.'

 <https://www.facebook.com/lyit.welcome?ref=hl> Please let me know whether there is anything else you think should be included.

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> Kind regards,

 <https://www.facebook.com/lyit.welcome?ref=hl> Dorota

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl>  

 <https://www.facebook.com/lyit.welcome?ref=hl> 
  _____  


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 <https://www.facebook.com/lyit.welcome?ref=hl> -- 

 <https://www.facebook.com/lyit.welcome?ref=hl> Dr. Rukiye ALTIN

 <https://www.facebook.com/lyit.welcome?ref=hl> METU DFS - ICT Teacher

 <https://www.facebook.com/lyit.welcome?ref=hl> 

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